Administrative Assistant Sr, West

2 weeks ago

Atlanta, Georgia, United States Southern Company Full time

Administrative Assistant - Farley Nuclear Plant

This position will be responsible for supporting the Maintenance department director and managers, as well as providing administrative support for employees within the department. The key expectations include:

Job Duties & Responsibilities:

  • Maintaining calendars and keeping director and managers aligned
  • Organizing and scheduling meetings via conference calls and managing all related logistics to successfully conduct the meetings (i.e., equipment for presentations, agenda, handouts, reservations, refreshments, etc.)
  • Making travel arrangements (i.e., airline tickets; lodging, transportation, etc.)
  • Answering phones and assisting caller to meet their needs
  • Preparing timesheets, expense statements, and assisting in obtaining required approvals.
  • Additional miscellaneous administrative support duties such as scanning documents into systems such as D2
  • Coordinate department workflow and deadlines with appropriate personnel to ensure items remain on schedule
  • Assist with department reporting and metrics; collect data, create spreadsheets, etc.
  • Maintain and update SharePoint website information
  • Order and maintain all departmental supplies
  • Partner with the senior administrative team to support site visits with various groups by providing backup support as requested by management
  • Work cross-functionally with site personnel as Site Shared Resources Coordinator
  • Sort and deliver applicable mail and packages
  • Assist with other clerical duties as assigned
  • Must perform daily with a safety-focused attitude and commitment to zero accidents or injuries

Test Requirements:

  • Must qualify on the SHL Clerical Aptitude test and, if invited, a Microsoft Office Skills test.

Education Requirements:

  • High School diploma is required
  • Two (2) years of college (preferred)

Experience Requirements:

  • Five (5) years administrative support of a senior level leader (preferred)
  • Three (3) years administrative support experience is required

Knowledge, Skills & Abilities:

  • Ability to interact professionally with customers, management, peer admin assistants and business unit personnel across the fleet.
  • Must be skilled in delivering work products with a high degree of accuracy and timeliness.
  • Demonstrate the ability to organize, prioritize and perform multiple activities simultaneously.
  • Possess the ability to determine priorities and meet required deadlines with minimal supervision.
  • Demonstrate proficiency in both verbal and written communications.
  • Demonstrate proficiency in Microsoft Office Suites software products.
  • Demonstrate proficiency in the use of Oracle HCM and PaySOurce (electronic payroll) preferred.
  • Demonstrate proficiency in the use of Webtop.
  • Proficiency in the use of Mobi app for overtime program, PQ&S fatigue management program and Schedule Anywhere.

Other Requirements:

  • Any applicant accepting this position will be required to meet screening and fitness for duty.
  • Any applicant accepting this position will be required to meet the physical requirements for this position.

Read the full posting.

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