Data Entry Specialist

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Job Title Data Entry Specialist.
Type Non Benefited Staff / Student.
Full Time or Part Time?
M-F, 20 hours per week, some late nights, weekends and holidays....

Details

Open Date 06/27/2024

Requisition Number PRN14946N

Job Title Data Entry Specialist

Working Title Data Entry Specialist

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 20 hours per week

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

M-F, 20 hours per week, some late nights, weekends and holidays.

Is this a work study job? No

VP Area President

Department University Campus Store

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $18.00/h

Close Date 07/04/2024

Job Summary

The Campus Store is seeking a detail-oriented and motivated Part-Time Data Entry Specialist to join our team. The ideal candidate will be responsible for assisting in various aspects of data management, including data entry, data cleaning, database maintenance, and quality assurance, using Oracle NetSuite. This role requires a strong self-starter with high organizational skills, strong multi-tasking skills, attention to detail across multiple business channels and the ability to work effectively both independently and as part of a team.

The University of Utah is the state's public flagship institution and a top-tier research university. The University Campus Store is the retail arm of the university and is consistently ranked in the top 15 of institutionally run campus stores in the nation. We serve over 40,000 students, faculty, and staff along with millions of visitors each year.

At the University Campus Store, we are dedicated to supporting the mission of the university, including its foundational values of Belonging, Campus Safety, Health and Well-Being, Sustainability, and Academic Freedom. We are dedicated to supporting these values and preparing students for lives of impact as leaders and citizens. We believe in the responsible stewardship of our intellectual, physical, and financial resources, ensuring the long‐term success and viability of the institution. We are looking for staff who can support this mission and provide a welcoming and engaging experience to the Campus Store and university students, faculty, staff, and guests.

This is a part-time position with flexible hours. The Data Entry Specialist will report to our General Merchandise Buyer. If you are passionate about data management and eager to contribute to our team, especially with expertise in Oracle NetSuite, we encourage you to apply.

Responsibilities

• Accurately input data into Oracle NetSuite and other databases, spreadsheets, or data management systems following established procedures and guidelines.
• Review and clean existing data in Oracle NetSuite to ensure accuracy, consistency, and completeness.
• Assist in maintaining and updating Oracle NetSuite databases by adding new data, modifying existing records, and performing regular data audits.
• Conduct quality checks on data in Oracle NetSuite to identify and resolve discrepancies or errors.
• Document data management processes, procedures, and standards specific to Oracle NetSuite for future reference.
• Generate reports and summaries based on analyzed data in Oracle NetSuite as requested by management or team members.
• Collaborate with other team members to ensure data integrity and consistency across Oracle NetSuite and other systems and platforms.
• Ensure compliance with data privacy and security regulations in all data management activities, particularly within Oracle NetSuite.

Minimum Qualifications

Two years data entry experience or equivalency (one year of education can be substituted for two years of related work experience).

Proficiency in the use of data entry equipment and demonstrated human relation and effective communication skills are also required. The hiring department may require a minimum typing ability.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Previous experience in data entry, data management, or administrative roles is desirable but not required. Training will be provided. Experience with Oracle NetSuite is a plus.

Proficiency in Microsoft Excel and other data management tools is preferred. Familiarity with Oracle NetSuite or other ERP systems is highly desirable.

Strong attention to detail and accuracy in data entry and data analysis, especially within Oracle NetSuite.

Excellent organizational skills with the ability to prioritize tasks and manage time effectively.

Good written and verbal communication skills, with the ability to effectively communicate with team members and stakeholders.

Strong problem-solving skills and the ability to identify and resolve data-related issues, particularly within Oracle NetSuite.

Ability to work collaboratively as part of a team and contribute to a positive work environment.

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:

Online reports may be submitted at

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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