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Administrative Associate II – Marketing

3 months ago

Broomfield, Colorado, United States BAE Systems Full time
Job Description US CITIZENSHIP REQUIRED
#LI-SW1
The Strategic Operations (StratOps) Strategic Capabilities Unit, consists of Washington DC Operations, Marketing & Communications and Strategic Development. The StratOps team promotes and elevates the business within our markets, works with customers and industry to influence and drive growth and facilitate collaboration across the business enterprise to increase opportunities.

What You'll Do:
  • This position provides direct administrative support to the SMS Marketing & Communications Department
  • Manage calendars, travel arrangements and expenses for MarCom team members.
  • Prepare, coordinate, and confirm travel arrangements and reservations for MarCom team, and coordinate and submit timely reimbursements for business-related expenses.
  • Establish and maintain effective working relationships with people at all levels, from support staff to senior executives, and be willing to contribute wherever needed in a collaborative manner, providing support to operational activities, day-to-day needs.
  • Assist with the planning and execution of internal/external and executive-level events as an integral part of the team.
  • Serve as the point of contact for conference room/meeting space reservations, catering, PCard purchases, and event- and staff-related equipment move orders (MACs).
  • Support the new hire process, including scheduling and coordinating candidate interviews and establishing and executing a standard MarCom new hire set up process.
  • File and retrieve digital records, folders, or other materials. Assist in organizing materials and backups.
  • Manage office supplies.
  • Assist with BAE SMS merchandise orders.
  • Maintain a regular and predictable work schedule.
  • Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
  • Perform other duties as necessary.
On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:
  • Work is performed in an office environment, laboratory, cleanroom, or production floor.
Hourly Rate: $ $26.63Required Education, Experience, & Skills
  • High School diploma or equivalent plus 2 or more years of related experience.
  • Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
  • Experience and comfort with complex scheduling, coupled with an ability to sort the urgent from the non-urgent.
  • Must be willing to learn new systems, processes, and programs.
  • Ability to demonstrate integrity and responsibility in handling purchases on behalf of the department.
  • Must be able to handle confidential material and information on a regular basis, maintain discretion and display a high degree of trust and professionalism.
  • Proven technical skills with Microsoft suite (including Outlook). Some experience with SharePoint preferred.
  • Comfortable working in a small office, with a dynamic environment, that is part of a geographically distributed team.
Pay Information
Full-Time Salary Range: $ $55400

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Space & Mission Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.
Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for the U.S. Intelligence, Department of Defense and scientific communities. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.