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Senior Executive Assistant

4 months ago

Chevy Chase, Maryland, United States GEICO Full time

GEICO is looking for an experienced Senior Executive Assistant that excels in a fast-paced environment. The ideal candidate will provide executive level support to the c-suite executive teams and will have a demonstrated background, preferably out of insurance, legal, finance or a similar corporate firm. The candidate must be a self-starter and strive for results, exercise good judgement, and have excellent communication skills, along with attention to detail and an ability to manage time which is essential as you support this team. In addition, the ability to handle numerous projects and a heavy workflow with a high level of accuracy as well as the professionalism to interface with high-profile Investors is necessary. Responsibilities will include complex domestic travel itineraries, maintaining schedules, organizing and supporting small and large meetings and conference set-up, as well as disseminating communications, working on special projects, filing, scanning documents and other office duties as needed. The individual will have exposure to a diverse group of important external clients and visitors, as well as internal contacts throughout the Company. This is a great opportunity to be an integral part of a collaborative team. Proficiency across the MS Office Suite is required. Salary dependent on experience.

Job Responsibilities

  • Provide executive support to Senior Management, including a variety of complex, confidential, and critical administrative and organizational tasks in addition to backup to CEO Executive Admin when needed
  • Screen incoming calls and determine the level of priority while using caution in dispensing information
  • Coordinate complex domestic including arrange air, hotel, and transportation logistics based on itinerary
  • Responsible for the coordination and logistics of both internal and external meetings, offsite conferences, and external events; including catering and transport
  • Supports key corporate events, annual meetings and other external meetings which will require off hour support as needed.
  • Handle regular activities without prompting, and advise in advance with issues or delays
  • Assist in editing spreadsheets, presentations, and documents
  • Initiate improvements and consistently drive optimal service
  • Work closely with other internal cross-functional team(s) on ad-hoc projects and initiatives, as well as lead and coordinate in ad hoc projects as requested
  • Work cooperatively with the Companies executive administrative team, in positive partnership to back up each other smoothly along with helping with shared office management responsibilities

Qualifications

  • The ideal candidate will be a self-starter who is flexible, curious, and has the ability to multitask and manage multiple projects independently with a sense of urgency
  • Approaches new challenges and high-pressure situations with a positive attitude and calm demeanor
  • 7+ years' experience as Executive Assistant or Senior Administrative Assistant
  • Experience at a professional services firm, i.e. – legal, insurance, financial services firm a plus but not necessary
  • Strong collaborative skills, analytical skills, & great attention to detail
  • Strong organizational, written, and verbal communication skills
  • High personal integrity, including the capacity to discretely handle highly confidential and sensitive information
  • Proficient in Outlook 365, MS Office (Word, PowerPoint and Excel)
  • Experience operating Microsoft Teams and Zoom
  • Ability to thrive in an entrepreneurial, fast paced work environment with changing priorities
  • Ability to work positively with a variety of departments and personalities, develop relationships both within the firm as well as with external parties
  • Bachelor's degree, preferably in marketing, business, finance, or substantial experience in relevant sectors

Benefits

At GEICO, we make sure you have the support and resources to leverage and develop your skills, secure your financial future, and take care of your health and well-being. GEICO continually seeks to provide a workplace where everyone can be their authentic self. To help achieve this goal, we support associate-led Employee Resource Groups that foster a true sense of community. Through GEICO's competitive benefits offerings and various training and development opportunities, we have you covered with our Total Rewards Program* that includes:

  • Premier Medical, Dental and Vision Insurance with no waiting period**
  • Paid Vacation, Sick and Parental Leave
  • 401(k) Plan
  • Tuition Reimbursement
  • Paid Training and Licensures
  • Benefits may be different by location. Benefit eligibility requirements vary and may include length of service.
  • Coverage begins on the date of hire. Must enroll in New Hire Benefits within 30 days of the date of hire for coverage to take effect.

EEO Statement

GEICO is proud to be an equal opportunity employer. We are committed to cultivating an environment where equal employment opportunities are available to all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO celebrates diversity and believes it is critical to our success. As such, we are committed to recruit, develop and retain the most talented individuals to join our team.

To ensure our associates receive the training and support needed to excel and thrive, associates hired for this position are generally required to work at the GEICO building during their orientation period. GEICO follows federal and state guidance and legal requirements regarding measures designed to limit the spread of COVID-19, including masking and social distancing. Measures may vary by GEICO location.

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