Human Resources Coordinator

The OraSure family of companies empowers the global community to improve health and wellness by providing access to accurate, essential information. Our ability to positively affect change is powered by the innovative tools, services and diagnostics we deliver to the market.

Together with its wholly owned subsidiaries, DNA Genotek, Diversigen, and Novosanis, the OraSure family of companies provides its customers with end-to-end solutions that encompass tools, services, and diagnostics. Our teams play a role in empowering people to discover healthier lives by creating effortless tests, collection kits, and services.

It's first-to-market, innovative products include rapid tests for the detection of antibodies to HIV and Hepatitis C (HCV) on the OraQuick platform; sample self-collection and stabilization products for molecular applications; and oral fluid laboratory tests for detecting various drugs of abuse.

Overview

Here at the OraSure family of companies our innovative sampling tools, services and diagnostics unlock access to accurate, essential information that advances global health and well-being. Our products include molecular sampling kits for the genome and microbiome, cutting-edge services and analytics, rapid diagnostics for infectious disease, and tests for substance abuse.

The Human Resources Coordinator provides essential and efficient administrative and operational support to the HR department and key stakeholders ensuring the smooth execution of HR processes and functions. The HR Coordinator plays a vital role in maintaining accurate employee records, facilitating onboarding and off boarding processes, handling HR transactions, supporting HR systems administration, assisting in ensuring compliance to regulations & policies, and assisting in HR projects & events.

Snapshot of Responsibilities

• Facilitate the onboarding process for new hires and temporary employee conversions by preparing pre-employment documentation, employment eligibility, coordinating drug screens, background checks, orientations, trainings, and ensuring a seamless integration process.
• Manage administrative tasks related to employee off boarding and exit procedures.
• Process diverse HR-related employee transactions, including promotions, transfers, terminations, and changes in employment status and details.
• Maintain accurate and up-to-date employee records and data in the HRIS (Human Resources Information System), including personal information, salary details, employment history, benefits, and PTO policies & accrual balances for employees in USA and Canada (Belgium details as required) ensuring the integrity of the data. Provide technical guidance to the HR team on the maintenance of the system, including training on how to operate and optimize work in the system.
• Assist in both internal and external audit requests, providing necessary documentation and information in a timely and accurate fashion.
• Organize and maintain HR documents, files, and forms (physical and electronic) in compliance with data privacy regulations and record-keeping standards.
• Prepare and assist with complex HR reporting and data analytics to facilitate decision-making and monitor HR metrics.
• Serve as a liaison between key departments, ensuring clear and timely communication of staffing changes. Collaborate to convey transitions, new hires, and departures, fostering smooth cross-functional coordination and alignment.
• Regularly update and maintain the company's organizational chart, reflecting changes in reporting relationships, departmental structure, and key personnel. Ensure the accuracy and accessibility of the chart for effective communication and decision-making within the organization.
• Assist in upholding compliance with employment laws, regulations, and internal policies to ensure the organization's adherence to legal and ethical standards.
• Assist in the thorough review of departmental invoices and expenses for accuracy, completeness, and adherence to company policies. Compile and organize necessary supporting documentation. Collaborate with relevant stakeholders to validate charges and resolve discrepancies. Subsequently, facilitate the timely submission of approved invoices and expense reports to the accounts payable department for efficient payment processing to HR vendors.
• Serve as the first point of contact for employee inquiries and concerns. Respond promptly and courteously, ensuring exceptional customer service and resolution of questions and/or issues.
• Administers unemployment claim requests (primarily PA SIDES), gather necessary documentation, provide responses to state unemployment agencies, and coordinate with HRBPs, managers, and legal counsel as needed.
• Monitor and update HR-related content on the company intranet/SharePoint site(s) to maintain current and relevant materials, documents and forms.
• Lead the setup, distribution, and coordination of the annual organizational employee survey. Skillfully manage the collection and dissemination of survey results, facilitating data-driven insights for organizational improvement.
• Ongoing support to the department with regard to recruitment/staffing, and compensation. Support HR team in ensuring compliance with relevant employment laws and regulations.
• Assists with health benefits, including open enrollment, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Offer support to HR Business Partners, other HR team members, and collaborate with relevant stakeholders as required to address various HR-related needs.
• Needs to have a sense of urgency and be able to multi-task, with ability to take initiative and work independently, as well as on a team. Must be comfortable in a fast-paced environment and able to work within tight deadlines.
• May serve on committees or teams to represent the HR department for support and planning.

What You Bring

• Associate's degree in Human Resources, Business, or related field of study preferred. HR certification a plus.
• 4+ years experience in an administrative/operational support role ideally within an HR or related context.
• Possess a foundational understanding of HR processes, policies, and practices.
• Proficiency in HRIS administration desired – particularly ADP Workforce Now.
• Advanced skills in Microsoft Office applications (Word, Excel, PowerPoint, Teams, Lists, Forms and SharePoint) and technological proficiency with HRIS software (ADP Workforce Now).
• Demonstrate meticulous attention to detail crucial for maintaining accurate employee records and executing HR transactions with precision.
• Exhibit excellent written & verbal communication skills, and interpersonal skills enabling seamless interactions with colleagues and employees at all levels of the organization.
• Demonstrate excellence in learning, exploration, research, and analysis skills with strong analytical thinking skills to interpret data and identify trends.
• Display the ability to manage multiple tasks and prioritize work efficiently within a dynamic and fast-paced environment.
• Highly organized with a proven ability to adapt quickly and efficiently to change.
• Demonstrated problem-solving and conflict resolution skills.
• Demonstrated track record of handling sensitive and confidential information with utmost discretion.
• Ability to work effectively in a team environment.

The OraSure family of companies encourages applications from all qualified candidates who represent the full diversity of the communities in which we operate. We apply a rigorous, consistent, and equitable standard to the assessment of all candidates, regardless of race, color, national origin, sex (including pregnancy), sexual orientation, gender identity, disability status, age, religion, veteran status or any other protected characteristic. We are committed to creating a diverse and inclusive environment where all employees are welcomed and belong.

What we have to offer:

Tiered Medical PPO, EPO, Vision and Dental coverage

Disability and Life Insurance Benefits

Generous 401K plan and company-matching contributions

Highly competitive paid time-off

Maternity Leave and Parental Leave Coverage

Employee Referral Program – you may be eligible for a cash bonus if your referrals are hired

Employee Assistance Program

Employee Service Recognition

Job-related Training Programs

Ability to participate in Teams, Committees, Events and Clubs

Depending on the role you may be eligible to work in a hybrid environment or fully remotely

Free Onsite Parking

Please note, the above applies to full-time permanent positions.

Culture, People & Community

The OraSure family of companies recognizes that the long-term health of our business is directly connected to the health of the planet, local communities and the OraSure family of companies employees.

LIVE IT Committee – committed to creating an environment that embodies our values

All Means U: Employee Committee on Belonging hosts various events across all company locations such as monthly book club and mentorship program

Wellness Committee empowers colleagues to make critical decisions to improve and protect health

Sustainability Committee aims to minimize impact on the environment

Social Committee who organize and run events for both remote and onsite employees, to create connection and community

At the OraSure family of companies, we have a clear vision; cultivate an environment of equal employment opportunity where we do not tolerate discrimination or allow the harassment of employees or applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by law with regard to any employment practices.

The OraSure family of companies aims to create and foster workplaces that reflects and contributes to the global communities in which we do business and the customers and partners we serve. This includes all communities impacted by our corporate presence. As part of this commitment, the OraSure family of companies and its subsidiaries will ensure employees and applicants are provided reasonable accommodation per request. If you require disability-related accommodation during the recruitment process, please contact Rebecca Zeleney at The OraSure family of companies will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.