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Department Assistant I

3 months ago

Porterville, California, United States Kern Community College Full time


Department Assistant I (Short Term Temporary)


Kern Community College District

Salary: $15.00 Hourly

Job Type:

Job Number: FY

Location: Porterville, CA

Department: Student Services

Basic Function
This is a short term temporary position.


Under the direction of an assigned supervisor, provide routine clerical services to College administrators, faculty and staff; provide staff assistance to departments.

DISTINGUISHING CHARACTERISTICS: The Department Assistant I performs general and routine clerical duties in accordance with clearly defined instructions or established office procedures.

Representative Duties
Provide routine information on classes, instructors and schedules to other offices and the general public; issue, receive, type and process various applications, permits and other forms; prepare mailings; receive and sort mail.

Perform a variety of work involved in student assistance, preparation of invoices, inventory, time cards, accounts and bank deposits and administration and scoring exams; coordinate the usage of campus computer hardware and software; respond to questions and provide assistance to students regarding testing practices and procedures or related issues and concerns.

Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, the public and outside agencies.

Organize and maintain filing systems; maintain records related to area of assignment including employee, insurance and affirmative action records, job announcement, application, interview and student work experience files.

Serve as a receptionist; answer the telephone and provide information to the general public regarding the College's policies and procedures as required.

Maintain a variety of statistical information; type statistical reports as required.

Prepare College testing materials; inventory and monitor supply levels; request testing materials as needed. Perform other general clerical work; file, schedule appointments; order, distribute and maintain office supplies.

Perform related duties as assigned; duties performed at an extension site may be diverse and varied

Minimum Qualifications
Any combination equivalent to: graduation from high school and one year of responsible clerical experience.

Knowledge and Abilities
KNOWLEDGE OF:
Modern office procedures, methods and computer equipment.
Word processing methods, techniques and programs.
Correct English usage, spelling, grammar and punctuation.

ABILITY TO:
Learn, interpret and apply the policies and procedures of the District.
Perform general clerical work including maintenance of appropriate records and compiling information for reports.
Work courteously with students and the general public on the telephone or in person.
Operate a variety of office machines including a computer and applicable software.
Perform simple mathematical calculations. Understand and follow oral and written direction.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.

SPECIAL INSTRUCTIONS:
First Review of Applications: Complete application packets will be accepted until the position is filled. The College reserves the right to extend time limits or re-initiate the recruitment/selection process at any point.

Completed application packet must include:
  • Completed Online Application for Employment form
  • Current resume
  • Letter of interest (Cover Letter)
  • Copy of legible transcripts, if applicable
  • List of five (5) professional references - Listed on application form
It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.

Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application.

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. EEO Plan (Download PDF reader)

Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices._ Discrimination Free Work Environment
The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

All applicants must apply online at Emails will not be accepted.

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