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Senior Accounts Payable Specialist
1 month ago
We are seeking a highly skilled and experienced Senior Accounts Payable Specialist to join our finance team. This role is responsible for managing Accounts Payable functions, overseeing Travel & Expense processes, and ensuring compliance in 1099 Processing. The successful candidate will play a crucial role in ensuring financial operations are carried out efficiently, adhering to company policies, and maintaining accurate records.
- Accounts Payable Invoice Management:
- Ensure accuracy and adherence to company policies during the invoice processing phase.
- Process vendor invoices, reconcile statements, and address exceptions related to PO discrepancies and billing issues within the Coupa system.
- Work collaboratively with internal teams and vendors to resolve discrepancies and respond to invoice inquiries.
- Travel and Expense Administration:
- Oversee the Travel and Expense process, conducting compliance checks and managing reimbursement processing.
- Offer support to employees regarding expense report submissions and compliance with policies, including diligent follow-up on unsubmitted reports.
- Partner with stakeholders to refine and enhance expense management procedures.
- 1099 Reporting Management:
- Handle the complete 1099 reporting process, ensuring alignment with regulatory standards.
- Engage with vendors to collect necessary tax documentation and confirm its accuracy.
- Keep abreast of changes in tax regulations that may affect 1099 processing responsibilities.
- Procurement Oversight (Coupa):
- Review and oversee procurement activities within the Coupa platform, including purchase requisition management, approvals, and order processing.
- Collaborate with internal teams to assess procurement needs and ensure timely delivery of goods and services.
- Interface with vendors to verify the completion of PO submissions and follow up on any outstanding requests.
- Technology Expertise:
- Apply your knowledge of Coupa, SAP Concur, and general SAP to streamline and enhance financial processes.
- Work in conjunction with IT and other departments to implement system updates and enhancements.
- Effectively troubleshoot and resolve system-related issues to ensure smooth operations.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
Diversity, Equity & InclusionAt Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.
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