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Legal Secretary

4 months ago

Sacramento, United States SEIU 1000 Full time
Legal Secretary

SEIU Local 1000 is a cutting-edge Union that represents approximately 96,000 state employees throughout the State of California with an opening for an experienced Legal Secretary in our Sacramento, CA office.

DUTIES: Performs the full range of legal secretarial work including, but not limited to, the following:

• Types in draft or final form on a computer, typewriter or word processor from notes, handwritten materials or transcription using correct form.

• Takes and transcribes dictation.

• Sets up and maintains case files, including but not limited to opening the file, entering the information into the appropriate computer system/program (e.g., Compass), and filing documents in case files.

• Maintains and operates case calendaring system in compliance with legal requirements, including calendaring deadlines, hearing dates, grievance elevation dates, and other due dates.

• Sets up and maintains files.

• Requisitions and maintains office supplies.

• Handles routine copying and distribution of materials.

• Acts as administrative aide to assigned staff.

• Maintains law library.

• Performs other related duties as required.

• Files appeals, motions, notice of appearance/contact update forms and various other documents with appropriate state agency within required deadlines.

• Opens mail, informs staff of mail received, and delivers mail to staff person(s).

• Formats documents, prepares envelopes for mailing, and mails documents.

• Prepares and makes changes to standard letters.

• Prepares and makes changes to standard grievance letters, including elevating grievances within required deadlines.

• Regular, punctual attendance.

• Perform secretarial duties utilizing legal terminology, procedures, and documents.

• May also assist with legal research, reviewing law journals and other legal publications to identify court decisions pertinent to pending cases.

• May compose various legal documents including but not limited to pleadings, discovery, motions, subpoenas and correspondence.

• Assist with general office support efforts, office administration and perform other duties as requested and assigned. May serve as a backup to other secretaries as needed.

• Act as a liaison with experts and witnesses in scheduling/coordinating appearances, medical exams and/or depositions.

ELIGIBILITY:

• Education: Equivalent to completion of the 12th grade.

• Experience: Three (3) years of experience as a legal secretary and/or similar experience in a law office environment.

• Other: Proficiency at typing 70 words a minute.

• Proficiency in proofreading skills and knowledge of grammar rules.

• Knowledge of legal terminology, state and federal court rules and procedures. Demonstrable knowledge of legal citation form, familiarity with legal publications, legal library filing and updating material, and calendaring.

• Proficiency and familiarity with word processing programs (e.g. WordPerfect) and legal calendaring support software (e.g. Abacus).

• Excellent organizational skills.

• Experience multi-tasking and meeting deadlines in a fast-paced environment.

• Proficiency in Microsoft Office applications.

Salary ranging from $47,916 to $69,228 annually

SEIU Local 1000 employees receive a comprehensive benefits package, which includes employer-paid medical, dental, and vision insurance for both employees and their eligible dependents. Additionally, we offer a generous vacation package, a pension plan, a 401(K) plan, optional flexible savings accounts for health and childcare expenses, and an employee assistance program to support our employee's well-being.

We are committed to fostering a diverse and inclusive workplace. We welcome and encourage applications from candidates of all backgrounds, experiences, and perspectives. Our goal is to build a team that represents a variety of talents, skills, and abilities, creating an inclusive environment where everyone feels valued and has the opportunity to contribute to our organization's success.