Budget Analyst

2 weeks ago

Ann Arbor, Michigan, United States Department Of Veterans Affairs Full time
Summary

The purpose of this position is to perform complex financial administrative functions for Health Services Research and Development (HSR&D) at VA Ann Arbor Healthcare System (VAAAHS) in conjunction with personnel management. The position is located in Ann Arbor, Michigan.



Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties include but may not be limited to:

  • Prepares documentation for human resource actions such as recruitment of new positions and extending existing positions.
  • Tracks and accounts for staff across multiple research projects, building and providing reports relating to staff allocations, effort, planning, etc.
  • Performs supervisor duties such as delegating contracts, tracking contracts, and providing guidance and support to other Contracting Officer Representatives (COR).
  • Utilizes knowledge in contracting options and requirements to consult with project teams and investigators to recommend the best course of action and facilitate contracts.
  • Maintains complex databases, registers, and budget tracking systems to project expenses and track expenditures.
  • Maintains an automated accounting system showing budget projections for all non-salary funding and data by individual research projects.
  • Tracks budgets for research projects including personnel expenses and works closely with project teams and fiscal to correct any errors.
  • Utilizes office software (Excel, Word, PowerPoint, Access, Power BI, Tableau) and VA computer systems (HR Smart, eCMS, VistA/IFCAP, and IPPS).
  • Enters and retrieves data from the HSR&D staffing management system to deliver real time reporting to an administrative team and research projects.
  • Understands underlying financial transactions, detecting any errors and identifying solutions to mitigate future problems.
  • Tracks and provides appropriate distribution of a $2.2 million budget for all non-salary funding and project expenditures for 50-60 different research projects, including chargebacks between project accounts.
  • Interprets complex regulations, directives and policies and provides authoritative advice and assistance to project managers.
  • Compiles background and historical data to assist in the development of budget estimates, justifications and project modifications.
  • Initiates transfer of funds between non-salary Fund Control Points (FCP).
  • Maintains responsibility for obligating monthly 1358s of patient incentives for research projects.
  • Identifies errors and works with Fiscal to correct the errors.
  • Reviews all Interagency Personnel Agreement invoices, posting the invoices in VistA, monitoring the obligations, adding funds and reviewing final balances.
  • Assists the Administrative Officer with posting salary charges each pay period for 155+ employees.
  • Communicates effectively both orally and in writing to a wide range of individuals ranging from service chiefs to entry level employees and external applicants.
  • Performs other duties as assigned.
Work Schedule: Monday - Friday, 8:00am - 4:30pm

Recruitment & Relocation Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved

Financial Disclosure Report: Not Required

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