Payroll and HR Coordinator

4 weeks ago

Other US Location Biomedical Research Models Full time

The Payroll & HR Coordinator works under the direct guidance of the US Human Resource Director and general guidance of senior leadership. Responsible for overseeing the payroll processes and is the primary point of contact for payroll, leave of absences, and pre-NEO activities.
MAJOR RESPONSIBILITIES

  • Coordinates all aspects of payroll using ADP and process payrolls for 180 employees and growing, including the following:
    • Collect, review and process payroll for salaried and hourly employees on a biweekly basis , including regular review and calculation of overtime pay for hourly employees.
    • Ensure compliance with all applicable wage and hour laws.
    • Maintain effective schedules of payroll data to facilitate the recording of payroll activity to the general ledger.
    • Coordinates year-end processing while ensuring accuracy and integrity of data, including validation of year end statements and related reporting.
    • Manage and maintain all payroll documentation to ensure proper archiving and document retrieval, while maintaining strict confidentiality of all payroll-related information.
    • Work closely and regularly with and provide support to Finance team as needed.
  • Coordinates all 401k calculations and submits contributions to provider each period, reviews and processes employer 401k match.
  • Prepares, audits, and maintains accurate records and reports of payroll transactions; ensures compliance with local, state, and federal laws.
  • Ensures the seamless administration of all federal & state leave of absence programs; maintain compliance, monitor updates & communicate changes as needed.
  • Assists in the annual financial audit process with external auditors by providing supporting documentation in a timely manner.
  • Assists in facilitating internal audits and prepare/submit reports including payroll, retirement, and insurance audits.
  • Assists with new employee orientation and the on-boarding of new employees including working with managers and coordinating across multiple departments to ensure a positive employee experience.
  • Coordinates annual HR compliance events.


OTHER DUTIES

  • Supports initiatives and best practices.
  • Regularly reviews the payroll and related functions and creates efficiencies/make recommendations for improvement.
  • Works with the management to ensure compliance with internal control requirements.
  • Undertakes and completes other ad hoc projects as required.
  • Evaluates current technologies to ensure full functionality.
  • Assists in development and implementation of human resource procedures and forms.
  • Related duties as required.


PROBLEM SOLVING/DECISION MAKING

  • Functions independently on a day-to-day basis with guidance from senior management.
  • Exercises judgment to solve short- and long-term issues related to Payroll and Leaves, escalating issues regularly for compliance and continuous improvement.
  • Complies with all regulatory guidelines, occupational health and health and safety programs, in accordance with company policies and procedures.


MINIMUM QUALIFICATIONS

Education
Work Experience
Bachelor's Degree in Accounting, Finance or Human Resources preferred.
Certified Payroll Professional (CPP) preferred.

Minimum 3 years working in multi-state payroll processing and leave administration.
Previous experience and current knowledge of ADP required.


The ideal candidate is a strong communicator, can build trust and productive work relationships with employees and managers and will help drive consistency across the company.

  • Extensive knowledge of the payroll function including preparation, balancing internal controls and payroll taxes.
  • Current Pay Law knowledge.
  • Extremely detail oriented and ability to meet deadlines.
  • Excellent written and verbal communication skills and ability to communicate with all levels of the organization.
  • Experience in identifying and supporting process improvement and/or project management.
  • Discretion in handling sensitive and confidential information.
  • Proficient in MS Office (Excel, Word, Outlook, etc)
  • Experience with ADP preferred.


PHYSICAL REQUIREMENTS

  • Manual dexterity and visual acuity to operate office equipment.
  • Personnel must be able to carry out the essential functions of this position with reasonable accommodation if disabled.

WE HAVE GREAT BENEFITS TOO

  • Medical, Dental, Vision with generous portion paid by employer
  • Healthcare Reimbursement Arrangement, Flexible Spending Accounts
  • 401(k) with matching
  • Short-term and Long-term Disability, Life Insurance
  • Employee Assistance Program
  • Vacation, Holidays, Sick/Personal Days

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