Office Assistant

3 weeks ago

Bethesda, Maryland, United States BCT Partners Full time

We solve complex social problems.

BCT is a management consulting firm that tackles complex social problems through data analytics, equity-centered solutions and program management. We believe complex issues are best solved through collaboration. As a result, we employ a multidisciplinary approach that combines domain expertise, research, evaluation, technology, organizational development, and a passion for change.
To learn more about how we live our values of Ubuntu ("I am because we are") and our mission to harness the power of diversity, insights, and innovation to transform lives, accelerate equity, and create lasting change, go to our website and follow us on social media.
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The Office Assistant will work to support Community Science, a wholly owned subsidiary of BCT Partners. The ideal candidate will be a self-motivated, reliable, well-organized, hard-working professional able to undertake a variety of office support tasks and work diligently with minimal supervision. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. This role will be reporting to the Business Operations Manager and will help to manage the day-to-day administrative tasks for the office facility and business unit. This is a part-time position that would require you to work 25 hours a week, Monday-Friday 9am-2pm (Eastern) in the Bethesda, Maryland office.
Key Responsibilities:
This position will be responsible for managing the physical office space in Bethesda, Maryland. and would be required to:

  • Manage mail, packages, and on-site inquiries from other staff.
  • Monitor the company main phone and fax number.
  • Deposit checks into the corporate account.
  • Monitor on-site inventory and supply levels; ordering additional inventory and supplies, as needed.
  • Ensure the office space is kept organized, well-maintained, and presentable.
  • Ensure all equipment in the office space is in working order; address any equipment issues as needed.
  • Manage inventory in corporate storage unit and at times may be required to transport furniture/equipment to the office location.
  • Manage and maintain loaner equipment; including development and maintenance of a loaner equipment database capturing equipment details and which staff member is currently using the equipment.
  • Manage and oversee company on-site meetings including conference room scheduling, room preparation, and meals.
  • Support the Project Management Office (PMO) with setting up new projects, developing and running simple reports, finalizing timesheets, etc.
  • As needed, assist with editing and formatting deliverables, resumes, bios, and proposals, in Word and PDF.
  • Support billable projects with scheduling interviews, data collection activities, etc., while keeping the project team updated on the current status.

Schedule:

  • This person is expected to be in the office Monday-Friday, 9am-2pm (Eastern).
  • There are two company-wide meetings each month where this person will need to be at the office at least 30 minutes before the meeting starts.
  • Once a quarter, nationwide staff will fly in for company-wide meetings. This person will need to be at the office to assist with setting up the room, coordinating meals, and meeting clean-up.

Experience, Knowledge, Skills & Abilities:
This role does not require any previous working experience. However, it does require a person with:

  • Minimum of a High School Diploma or equivalent.
  • 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role.
  • Strong interpersonal skills, with the proven ability to listen, collaborate and build relationships with staff, clients, remote colleagues, supervisors and others.
  • Proven ability to effectively communicate (both verbally and orally).
  • Strong organizational, administrative and project coordination skills, and the ability to effectively manage multiple priorities.
  • Able to, both independently and collaboratively, solve problems, support change, exercise sound judgment, ask questions and be open to the input and decisions of others.
  • Computer, Internet and general proficiency in computer software applications including Outlook, Word, Excel and PowerPoint.
  • Competency in MS Teams, Zoom, and SharePoint is a plus.
  • Experience with WeWork office space is a plus.

BCT offers a competitive total compensation package that, for this position, includes base pay with an hourly rate range between $18.00 and $22.00 an hour (based on qualifications), along with paid holiday time, a fully vested 401k plan with company match when eligible, a strong work-life balance/time-off structure, and access to an EAP.
BCT Partners is a US-based company and we do require that all employees reside and work within the 50 US states or the District of Columbia. This position would require someone within daily commuting distance of our Bethesda Maryland office.

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