Program Support Asst

2 weeks ago


Columbia, South Carolina, United States Department Of Veterans Affairs Full time
Summary

This position is located at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), VA Medical Center, in the Nutrition and Food Services Department (N&FS) as the Program Support Assistant.

The primary purpose of this position to provide a wide variety of administrative, clerical, and technical support to Nutrition and Food Service.



Duties

Major duties and responsibilities include, but are not limited to:

  • Collects, Compiles, and/or tracks data and statistical information
  • Organizes data into Access databases or spreadsheet formats
  • Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents
  • Establishes, updates, and maintains office files and records
  • Keeps and types meeting minutes, agendas and reports
  • Prepares, executes, and/or tracks program specific information
  • Performs office automation duties using such software applications such as word processing, spreadsheet, electronic mail, desktop publishing, calendar, database, and/or graphics
  • Uses spreadsheet software to develop and change spreadsheets in order to graphically display data
  • Schedules nutrition clinic appointments, prepares appointment confirmation letters, and enters appointment data
  • Provides clerical support such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures, and similar information
  • Maintains the appointment calendar, schedules appointments, reminds supervisor/staff members of the subject matter prior to meetings, and makes administrative arrangements as required
  • Edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines and meeting minutes, develops standard or form letters and replies to inquiries
  • Serves as official timekeeper - notifying supervisors when leave limits are exceeded, posting staff time and attendance, processing timecards
  • Performs other related duties as assigned
Work Schedule: Monday - Friday, 8:00 AM - 4:30 PM (Subject to change based on agency needs)

Compressed/Flexible: Not Available

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Program Support Asst (OA) NFS/PD99930ARelocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

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