Administrative Assistant III

3 weeks ago

Bloomington, Illinois, United States General Dynamics Information Technology Full time

Req ID: RQ176896

Type of Requisition: SCA

Clearance Level Must Be Able to Obtain: Top Secret SCI + Polygraph

Job Family: SCA

Skills:

Communication,Microsoft Office,Office Administration

Experience:

3 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

  • The Administrative Assistant (AA) will be expected to exercise a high level of autonomy and independence in support of the daily operations of the office
  • The AA will field daily transactional and support requirements, and be expected to prioritize these requirements in order to meet various schedules and deadlines
  • The AA will have daily interaction with internal and external personnel and be expected to have familiarity working across organizational boundaries to arrange meetings and coordinate responses to requests for information
  • The AA should possess excellent verbal and written communication skills for responding to incoming email and phone calls
  • The Administrative Assistant will facilitate the onboarding of new personnel by generating account accesses using the Sponsor Access Tracking System, setting up certain meetings, and answering inquiries
  • Duties for the Administrative Assistant (AA) are wide ranging and include preparing and disseminating periodic reports as direct by Department management (daily or weekly) ensuring inputs are provided by the Department's groups, formatting is followed, and filing completed after the dissemination of the reports
  • The AA will coordinate travel for 2-4 department managers, to include appropriate reservations, updating itineraries, and notifications to appropriate parties
  • The AA will act as focal point for Accountable Property Inventory, and other reports requiring tracking and response; as well as interaction with the Center's various support elements
  • The AA is also expected to be a vault custodian for two vaults
  • The AA will act as the timekeeper for staff time and attendance accounting
  • The AA will order and manage office supply inventory
  • The AA will provide meeting and administrative support to include logistics, preparation and printing meeting materials, coordinating agenda items on behalf of meeting attendees, coordinate and produce detailed and substantive meeting minutes, notes and action items to ensure meeting objectives are achieved
  • Within specified performance criteria and deadlines, coordinate with other entities within the Center and the Sponsor to gather information or arrange necessary activities to enable special projects, studies, responses, meetings, and other actions in regards to Center mission requirements
  • The AA will track Department requirements, monitor incoming correspondence and sponsor specific communication databases, and proactively respond. Review sponsor specific forms for accuracy and match data
  • Track contract and insurance renewals for the team
  • The Administrative Assistant (AA) will manage email, messages, and phone calls for daily operations of the center
  • These actions can sometimes run upwards of 100 instances a day requiring the AA to take action in coordination with senior management to in regard to making changes to their schedules (adjust/decline, etc.)
  • The AA will maintain a dynamic calendar and schedule for meetings and, as required, use sound judgment and discretion to make last-minute adjustments to scheduling applying knowledge of mission requirements
  • The AA should identify in advance potential issues requiring senior management awareness and/or authorization and have them addresse

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active TS/SCI with Polygraph clearance
  • HS Diploma and 3 years of relevant experience or equivalent combination of education and experience
  • Core hours are 8:00am - 4:00pm or 9:00am - 5:00pm in order to support the schedules of the office leadership
  • Candidate must be able to operate in a team environment as well as successfully work on their own
  • This position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match
  • Comprehensive health and wellness packages
  • Internal mobility team dedicated to helping you own your career
  • Professional growth opportunities including paid education and certifications
  • Cutting-edge technology you can learn from
  • Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#Jet

#CJPost

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

The likely hourly rate for this position is between $ $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match.To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available.We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.


  • Administrative Assistant III

    5 days ago

    Bloomington, Illinois, United States General Dynamics Information Technology Full time

    Req ID: RQ171900Type of Requisition: SCAClearance Level Must Be Able to Obtain: Top Secret SCI + PolygraphJob Family: SCASkills:Communication,Microsoft Office,Office AdministrationExperience:3 + years of related experienceUS Citizenship Required:YesJob Description:Discover a career that is challenging, impactful, and mission critical. Join our team as an...

  • Administrative Support Assistant III

    3 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaAdministrative Support Assistant IIICapital One is looking for an exceptionally bright, multitasking, and self-motivated Administrative Support Assistant III to support 4 to 5 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing...

  • Administrative Support Assistant III

    4 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaAdministrative Support Assistant IIICapital One is looking for an exceptionally bright, multitasking, and self-motivated Administrative Support Assistant III to support 4 to 5 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing...

  • Senior Administrative Assistant

    4 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III)Capital One is looking for an exceptionally bright, multitasking, and self-motivated Administrative Support Assistant III to support 4 to 5 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to...

  • Senior Administrative Assistant

    3 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Litigation LegalCapital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner...

  • Senior Administrative Assistant

    4 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Commercial Banking, Pricing and ProfitabilityCapital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy...

  • Senior Administrative Assistant

    4 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Card PartnershipsCapital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner...

  • Senior Administrative Assistant

    3 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Card PartnershipsCapital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner...

  • Senior Administrative Assistant

    3 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Commercial Banking, Pricing and ProfitabilityCapital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy...

  • Senior Administrative Assistant

    3 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Risk ManagementCapital One is looking for an exceptionally bright, multitasking, and self-motivated Administrative Support Assistant III to support 4 to 5 executives in a fast-paced tech-savvy environment. You will partner with multiple...

  • Senior Administrative Assistant

    3 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III)Capital One is looking for an exceptionally bright, multitasking, and self-motivated Administrative Support Assistant III to support 4 to 5 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to...

  • Senior Administrative Assistant

    3 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Card TechnologyCapital One is looking for an exceptionally bright, multitasking, and self-motivated Administrative Support Assistant III to support 4 to 5 executives in a fast-paced tech-savvy environment. You will partner with multiple...

  • Senior Administrative Assistant

    4 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Card TechnologyCapital One is looking for an exceptionally bright, multitasking, and self-motivated Administrative Support Assistant III to support 4 to 5 executives in a fast-paced tech-savvy environment. You will partner with multiple...

  • Senior Administrative Assistant

    4 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Risk ManagementCapital One is looking for an exceptionally bright, multitasking, and self-motivated Administrative Support Assistant III to support 4 to 5 executives in a fast-paced tech-savvy environment. You will partner with multiple...

  • Senior Administrative Assistant

    4 weeks ago

    Bloomington, Illinois, United States Capital One Full time

    Center , United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Litigation LegalCapital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner...

  • Administrative Assistant

    1 month ago

    Bloomington, Illinois, United States BAE Systems Full time

    Job Description BAE Systems is looking for a dynamic Functional Support Specialist/Administrator. The selected applicant will provide administrative support to the Program Management Office (PMO). The Individual will perform administrative and officer support activities for multiple managers. Duties may include, fielding telephone calls, receiving and...

  • Administrative Assistant

    3 weeks ago

    Bloomington, Illinois, United States BAE Systems Full time

    Job Description BAE Systems is looking for a dynamic Functional Support Specialist/Administrator. The selected applicant will provide administrative support to the Program Management Office (PMO). The Individual will perform administrative and officer support activities for multiple managers. Duties may include, fielding telephone calls, receiving and...

  • Administrative Assistant

    5 days ago

    Bloomington, Illinois, United States US Farm Credit Administration Full time

    Duties:As an Administrative Assistant (OA), you will perform the following:Answering the phone for the agency, directing calls to the appropriate members of staff. Preparing letters and reports, ensuring accuracy, consistency with FCA style guidelines, and completeness of reply. Proofreading written and visual content to ensure correct grammar and consistent...

  • HPC Systems Administrator

    5 days ago

    Bloomington, Illinois, United States Zachary Piper Solutions Full time

    Job Title: HPC Systems Administrator at Piper Companies Company: Academic medical center in Philadelphia Piper Companies is looking for a skilled HPC Systems Administrator to join their team. This is a contract-to-hire opportunity that allows you to work remotely. Responsibilities for the HPC Systems Administrator: Focused on HPC (High-performance...

  • Microstrategy Administrator

    5 days ago

    Bloomington, Illinois, United States NTT DATA Services Full time

    Req ID: NTT DATA Services strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.We are currently seeking a Microstrategy Administrator (Remote) to join our team in Mclean, Virginia (US-VA), United States (US). In the role of...