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Subcontracts Administrator II

1 month ago

Jacksonville, Florida, United States BAE Systems Full time
Job Description Our Ship Repair business area is currently recruiting a Subcontract Administrator to support the Jacksonville Ship Repair business. Ship Repair procurement is a fast paced, demanding and rewarding career Jacksonville Ship Repair is part of America's leading ship repair, modernization, conversion and overhaul company, providing both commercial and government customers excellence in service.

As the Subcontracts Administrator, you will part of an integrated team to procure subcontractor spend in the hundreds of millions across a very diverse set of subcontractors and commodities/categories. This position will develop subcontracts in accordance with specifications, requirements, work statements, and terms and conditions.

Essential duties and responsibilities include:

-Lead activities in: proposal preparation, review, and execution; development of subcontractor evaluation and selection criteria; negotiation of provisions such as price, schedule, work statements, and terms to meet or exceed business requirements; preparation and administration of high value/complex subcontract awards. Execute to approved procurement policies and procedures in order to provide the best value consistent with quality and service requirements while maintaining good subcontractor relations. Responsible for Procurement Compliance and Cost/Price Analysis.

-This role emphasizes subcontractor engagement, internal and external relationship building, development of new subcontractors and advancement of commodity strategies, and subcontractor management through all phases of program execution. Respond to subcontractor inquires, resolve invoice issues, and participate in fact finding activities pertaining to subcontractor safety, quality, and performance execution. Drive Partner2Win initiatives and evaluate supplier performance relative to cost, delivery, integrity, quality, performance objectives, contract compliance, and other factors.

-A successful candidate must be able to be an effective communicator internally and externally, build mutually beneficial relationships, willing to advance their knowledge of procurement compliance, and proactively adopt best practices and support new initiatives.

-Responsible for continuous improvement (Root Cause & Corrective action) to optimize team performance and subcontractor performance.

-Must be able to assess, prioritize, drive issues to closure and be assertive when required. Exercise discretion and independent judgment in the performance of duties. Exhibit best practice work habits and collaborate to promote operational excellence. Deliver quality customer service to both internal and external customers and foster and maintain good subcontractor relationships.

This position can be a Hybrid Remote opportunity.

Required Education, Experience, & Skills Bachelors/Associates Degree in related discipline and 2 years or more of directly related work experience preferably in a government-contracting environment or 6 years or more of Subcontract Administration preferably in a government-contracting environment. Experience in a large, complex multifaceted environment preferably in the Ship Repair Industry.Familiarity with defense industry & regulations and the understanding of the role of subcontractors in complex industries.Experience leading major procurement efforts in a Department of Defense (DOD) contracting environment.Knowledge of FAR and DFAR regulations and the nature of flow down requirements.
  • Knowledge of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation)
  • Understanding/knowledge of CPSR audits and requirements.
  • Comprehensive understanding of subcontractor solicitations and bid analysis/process.
Strong working experience generating, negotiating and executing major subcontracts/purchases.
  • Demonstrated ability to resolve contractual conflicts with subcontractors through negotiations and contractual vehicles.
  • Project / Supplier Management
  • Financial Acumen
  • Knowledge of Terms and Conditions
Proven leadership and organizational change experience
  • Ability to motivate and manage personnel.
  • Excellent verbal and written communication
  • Excellent time management/organizational skills
  • Strong experience managing Subcontracts or Procurement team.
  • Strategic/Critical Thinking
  • Ability to find win-win solutions; a "make it happen" attitude.
  • Ability to develop and implement continuous improvement strategies.
  • Ability to collaborate well with other departments, such as Contracts, Finance, Programs, Operations, and Compliance Teams.
  • Ability to develop and utilize metrics to proactively manage the department and meet critical business objectives.
Cost Analysis experience (Cost and Pricing Determination, Commercial Item Determination, Competitive Analysis)Proficient with Microsoft Office Suite (Microsoft Excel, Word, PowerPoint, and Outlook).Preferred Education, Experience, & Skills Willingness and desire for continuous improvement.Generosity of thought and knowledge.Experience with Cost Point ERP systems.Experience across multiple functions such as operations, supply chain, procurement.Subcontracts / Contracts / Legal backgroundPay Information
Full-Time Salary Range: $ $99100

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.

The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.

Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

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