Program Support Assistant

Found in: beBee jobs US - 2 weeks ago

Lakewood, United States Department Of Homeland Security Full time
Summary

The position will serve as a Program Support Assistant for the Mitigation Division Director, Deputy Director, and Branch Chiefs. This position will also support Mitigation Division supervisors and staff, as well as external stakeholders as needed. The ideal candidate is organized and able to effectively coordinate multiple assignments concurrently.



Duties

What will I do in this position if hired?

In this Program Support Assistant position, you will support the Mitigation Division with administrative tasks, to include:

  • Verifying time and attendance (T&A) is correctly entered into an electronic system; Advising staff on T&A rules, regulations, and procedures; Supporting basic data analytics and reporting;
  • Assisting, preparing, and processing travel authorizations and vouchers;
  • Composing, editing, and checking for accuracy incoming and outgoing written correspondence;
  • Greeting staff and other visitors to the Mitigation Division and providing assistance as appropriate;
  • Coordinating with other Divisions and providing responsive customer service to all external and internal stakeholders, troubleshooting information requests and critical action items.

What else do I need to know?

At FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

This announcement is for a position as a CORE (Cadre of On-Call Response/Recovery Employee). CORE employees are full-time employees hired to directly support the response and recovery efforts related to disasters. Appointments to CORE positions are typically between two years and four years in duration and may be renewed based upon workload needs and funding availability. Employees are hired under the Robert T. Stafford Act and are excluded from the provisions of title 5, United States Code, governing jobs in the competitive service. They can be hired under a streamlined process instead of a competitive process. After three years of continuous service, Stafford Act employees may be granted competitive eligibility to apply for permanent full-time positions at FEMA.

FEMA is committed to ensuring that its workforce reflects the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people we serve. To learn about FEMA's ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit

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