Corporate Events Assistant

4 days ago

Houston, United States Burnett Specialists Staffing | Recruiting Full time

Burnett Specialists is seeking a Corporate Events Assistant for one of our clients who is a fortune 500 energy company in the Downtown Houston area. MUST be willing to travel for execution of events. This is a indefinite contract role. APPLY TODAY


Company: Fortune 500 Energy Company

Position: Corporate Events Assistant

Employment Type: Indefinite Contract

Location: Downtown Houston

Parking: Validated

Hours: 9am—5pm (flexible)

Pay: $30-38/hour (DOE)

100% in-office

Start: Beginning of the Year.


INTANGIBLES:

  • MUST BE DETAIL-ORIENTED, adaptable, proactive (there won’t be any handholding), tough skin, and culturally aware.
  • Someone who can get in and be proactive without a lot of direction.
  • MUST HAVE – CVENT – HUGE Plus if they have Canva and Adobe Creative Suite.
  • Lots of administrative and tactical things to do.



POSITION OVERVIEW

The Corporate Events Assistant supports the planning, coordination, and execution of events. This role involves assisting in all aspects of event logistics, from pre-event preparation to on-site coordination and post-event follow-up. The ideal candidate is highly organized, detail-oriented, capable of working in a fast-paced environment, should be a self-starter and someone who can navigate complex corporate departments (supply chain, Compliance, legal, accounts payable).


RESPONSIBILITIES AND ESSENTIAL DUTIES

Event Planning and Coordination:

  • Assist in creating event timelines, schedules, and checklists.
  • Help source and liaise with venues, vendors, and suppliers.
  • Coordinate travel and accommodation arrangements for speakers, attendees, or staff as needed.

Logistics Management:

  • Organize and distribute event materials such as badges, agendas, and promotional items.
  • Assist with set-up and tear-down of event spaces.
  • Ensure all technical and AV equipment is ready and functioning.
  • Organize and distribute packaging and gifts to event attendees.
  • Work in CVENT to create registration and invitations for multiple events.

Communication and Collaboration:

  • Act as a point of contact for attendees, vendors, and team members during events.
  • Respond to inquiries and provide on-site support during events.
  • Maintain clear communication with the event planning team to ensure alignment.

Administrative Support:

  • Handle event-related documentation, including contracts, permits, and invoices.
  • Prepare post-event reports, including attendee feedback and evaluations.

Marketing and Promotion:

  • Assist in creating promotional materials and event content.
  • Manage event registrations and maintain attendee databases.


KNOWLEDGE AND SKILLS

  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in event management software and tools (particularly CVENT).
  • Knowledge or working knowledge of design software and platforms (Adobe products and Canva)
  • Ability to multitask and work under pressure in a fast-paced environment.
  • Basic knowledge of budgeting and financial tracking.
  • Flexibility to work evenings, weekends, and travel as required.


EDUCATION AND EXPERIENCE

  • Must have at least 3 years' experience in events - preferably corporate events.
  • Must be a quick learner and able to work autonomously as well as within a team.
  • A bachelor’s degree in event management, hospitality, or a related field (preferred).


FREEDOM TO ACT

  • Ability to multi-task and function in a highly dynamic atmosphere; must exercise discretion independently.


WORK CONDITIONS

  • The Events Assistant works both in an office setting and on-site at events. The role may require physical activity, such as lifting event materials and standing for extended periods during events.
  • Capable of overtime, travel and weekend work.
  • Travel within the US. (i.e. D.C., San Antonio, Austin)

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