Corporate Events Coordinator
19 hours ago
Burnett Specialists, a leading event management firm, is seeking a highly skilled Corporate Events Assistant to support the planning and execution of events for one of our esteemed clients, a Fortune 500 energy company based in Downtown Houston.
This is an indefinite contract role that requires flexibility, adaptability, and a strong attention to detail. The ideal candidate will have excellent organizational skills, be proficient in event management software, and have experience working in a fast-paced environment.
Responsibilities- Event Planning and Coordination:
- Assist in creating event timelines, schedules, and checklists.
- Help source and liaise with venues, vendors, and suppliers.
- Coordinate travel and accommodation arrangements for speakers, attendees, or staff as needed.
- Logistics Management:
- Organize and distribute event materials such as badges, agendas, and promotional items.
- Assist with set-up and tear-down of event spaces.
- Ensure all technical and AV equipment is ready and functioning.
- Organize and distribute packaging and gifts to event attendees.
- Work in CVENT to create registration and invitations for multiple events.
- Communication and Collaboration:
- Act as a point of contact for attendees, vendors, and team members during events.
- Respond to inquiries and provide on-site support during events.
- Maintain clear communication with the event planning team to ensure alignment.
- Administrative Support:
- Handle event-related documentation, including contracts, permits, and invoices.
- Prepare post-event reports, including attendee feedback and evaluations.
- Marketing and Promotion:
- Assist in creating promotional materials and event content.
- Manage event registrations and maintain attendee databases.
- Education: A bachelor's degree in event management, hospitality, or a related field (preferred).
- Experience: At least 3 years' experience in events - preferably corporate events.
- Skills: Strong organizational and time-management skills, excellent communication and interpersonal skills, proficiency in event management software, knowledge or working knowledge of design software and platforms (Adobe products and Canva), ability to multitask and work under pressure in a fast-paced environment, basic knowledge of budgeting and financial tracking, flexibility to work evenings, weekends, and travel as required.
The estimated salary for this role is between $60,000 to $80,000 per annum, depending on experience.
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