Assistant to Project Manager

3 weeks ago

Vancouver, United States F.D. Thomas, Inc. Full time

Ready for an adventurer’s haven where you can hike up to a three-story arch bridge and overlook two waterfalls, or enjoy a quaint and laid-back approach, relaxing on the shoreline enjoying the crystal blue lake. How about exploring historical landmarks and enjoying delicious food, all while taking in the Columbia River fresh air walking along the boardwalk?


Whatever your heart desires, you will find yourself working in and around the best of the best Working for FD Thomas, we can show you how Vancouver, WA is the place to be


We have an exciting opportunity for an experienced Project Manager Assistant to come and join our growing team


ABOUT US:

F.D. Thomas, Inc. (FDT) is one of the largest coating and specialty contractors in the United States with offices in California, Oregon, Washington, and the East Coast.


F.D. Thomas, Inc. is headquartered in Central Point, OR. FDT is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC all our operating companies are Minority Business Enterprises (MBE). We help our clients meet their diversity spending objectives while also providing sustainable returns for our nearly 13,500 Iñupiat shareholders.


By hiring Great People, we can provide Great Work to our highly valued customers, as we continue to grow an Extraordinary Company


ABOUT THE JOB:

The PMA role is to assist the project manager by contributing to planning and execution of a project. You will work closely with the team to ensure the project runs smoothly from start to finish.


You will be joining an established and diverse team, where you will be able to make an immediate impact. Your desire to work alongside some of the best in the industry, paired with your attention to detail, will allow you to achieve maximum success.


RESPONSIBILITIES INCLUDE:


PROJECT ADMINISTRATION:

• Contract Administration and New Job Set up

• Assist with Contract Review as required

• Creates and distributes project management meeting minutes and action items.

• Purchasing and inventory of office supplies.

Time Tracking and Payroll uploads

• Maintains and organizes various project documentation, including Purchase Orders, T&M Tallying/Compiling, and Productivity Tracking for Payroll Upload.

• Maintain an accurate and up-to-date project files

• Scan/Attach all pertinent docs to Viewpoint (contracts, invoices, subcontracts, audits, forms, submittals, reports)

• Manages the billing process and coordinates with project management to ensure proper paperwork, monthly payment applications, and retention payments are processed timely and accurately.

• New hire processing for field personnel in collaboration with the corporate HR department, including Union Dispatches, Pre-Placement Testing, Safety Orientations, Etc.

• Update Monthly projections as directed by PM’s

• Assembly & dissemination of submittals and safety plans in collaboration with the project manager.

• Assist with PM as directed

  • RFI’s – Requests for information
  • PCO pricing, both lump sum and T&M
  • Assist PM with project schedule updates
  • All other tasks as directed


NEW JOB SET UP:

• Set up Projects in Vista

• Create Job Files

• Order Insurance, Bonds, etc.


JOB CLOSEOUT:

• Prepare, collate, and distribute all Close-Out documents and distribute items per project.


OTHER RESPONSIBILITIES:

• Miscellaneous assistance in all administrative processes as related and as requested by PM

• Manage multiple priority meetings including all deadlines in a complete and timely manner

• While it is impossible to list every duty that may be asked of an employee, the Employer may ask that an employee do other duties as the business need arises


ABOUT YOU:

FD Thomas believes our most valuable resource is our family of skilled, loyal, and professional employees. Our formula for success is easy, we believe Great People + Great Work = an Extraordinary Company. We not only look for people who possess the great skill sets and experience in the industry, but people with “can do” attitudes and train them to work to FDT standards. Our company passion and purpose are to leave things better than we found them.


In addition to your passion and purpose, to be successful in this PMA role, you will possess the following:

• High School diploma or equivalent, AA Degree Preferred

• Computer proficient with MS Office applications (Excel, Windows, Outlook, etc.)

• 2 - 5 years’ experience in similar position or college credit equivalent

• Must be able to take direction and complete projects as assigned

• Able to use general office equipment (Phone, Fax, Copier, Scanner)

• Ability to learn new software, processes, and procedures. Must have good solid math abilities in basic calculations.

• Good math skills with basic computations such as add, subtract, multiple, divide, etc.

• Excellent customer service and problem-solving skills in a professional environment

• Must be able to multi-task, organize and prioritize work with minimal supervision

• Remain calm in high stress environments while multi-tasking

• Courteous, personable, and professional manner

• Self-motivated, able to work without direct supervision and problem-solve effectively


We thank you for your time in learning a little about us here at FD Thomas, as well as the opportunity we have available for someone who is Dependable, People-oriented, and Achievement-oriented.


You will find we offer a competitive pay range of $22 – $30 per hour (depending on the combination of experience & education. This position will be paid on an hourly basis and is overtime eligible), with a generous Benefit Plan which includes PTO, matching 401k, Paid Holidays, Medical, Dental, Vision options, and much more


EEO Statement:

ASRC Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer.

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