Project Manager Assistant with F.D. Thomas, Inc.

3 weeks ago

Vancouver, United States ASRC Industrial Full time
Job DescriptionJob Description

About Company

F.D. Thomas, Inc. (FDT) is one of the largest coating and specialty contractors in the United States with offices in California, Oregon, Washington, and the East Coast. FDT is headquartered in Central Point, OR.

FDT is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC all our operating companies are Minority Business Enterprises (MBE). We help our clients meet their diversity spending objectives while also providing sustainable returns for our nearly 13,500 Iñupiat shareholders.

We offer competitive salaries and full range of benefits including: generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, short-term and long-term disability as well as other benefits.


Job Summary


FD Thomas is seeking a Project Manager Assistant (PMA) to assist the project manager by contributing to the planning and execution of a project. You will work closely with the team to ensure the project runs smoothly from start to finish.

You will be joining an established and diverse team, where you will be able to make an immediate impact. Your desire to work alongside some of the best in the industry, paired with your attention to detail, will allow you to achieve maximum success.


Duties and Responsibilities:


PROJECT ADMINISTRATION:

  • Contract Administration and New Job Set up
  • Assist with Contract Review as required
  • Creates and distributes project management meeting minutes and action items.
  • Purchasing and inventory of office supplies.
  • Time Tracking and Payroll uploads
  • Maintains and organizes various project documentation, including Purchase Orders, T&M Tallying/Compiling, and Productivity Tracking for Payroll Upload.
  • Maintain an accurate and up-to-date project files
  • Scan/Attach all pertinent docs to Viewpoint (contracts, invoices, subcontracts, audits, forms, submittals, reports)
  • Manages the billing process and coordinates with project management to ensure proper paperwork, monthly payment applications, and retention payments are processed timely and accurately.
  • New hire processing for field personnel in collaboration with the corporate HR department, including Union Dispatches, Pre-Placement Testing, Safety Orientations, Etc.
  • Update Monthly projections as directed by PM's
  • Assembly & dissemination of submittals and safety plans in collaboration with the project manager.
  • Assist with PM as directed
    • RFI's - Requests for information
    • PCO pricing, both lump sum and T&M
    • Assist PM with project schedule updates
    • All other tasks as directed

NEW JOB SET UP:

  • Set up Projects in Vista
  • Create Job Files
  • Order Insurance, Bonds, etc.

JOB CLOSEOUT:

  • Prepare, collate, and distribute all Close-Out documents and distribute items per project.

OTHER RESPONSIBILITIES:

  • Miscellaneous assistance in all administrative processes as related and as requested by PM
  • Manage multiple priority meetings including all deadlines in a complete and timely manner
  • While it is impossible to list every duty that may be asked of an employee, the Employer may ask that an employee do other duties as the business need arises

Key Requirements, Education, and Experience:


High School diploma or equivalent, AA Degree Preferred

  • Computer proficient with MS Office applications (Excel, Windows, Outlook, etc.)
  • 3 years' experience in similar position or college credit equivalent
  • Must be able to take direction and complete projects as assigned
  • Able to use general office equipment (Phone, Fax, Copier, Scanner)
  • Ability to learn new software, processes, and procedures. Must have good solid math abilities in basic calculations.
  • Good math skills with basic computations such as add, subtract, multiple, divide, etc.
  • Excellent customer service and problem-solving skills in a professional environment
  • Must be able to multi-task, organize and prioritize work with minimal supervision
  • Remain calm in high stress environments while multi-tasking
  • Courteous, personable, and professional manner
  • Self-motivated, able to work without direct supervision and problem-solve effectively

EEO Statement:

ASRC Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer.

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