Office Manager

1 week ago

Dubuque, United States Patrice and Associates Franchising Inc Full time

Seeking a highly organized and proactive Office Manager to join our team. The Office Manager will play a crucial role in ensuring smooth daily operations, maintaining a positive work environment, and supporting various departments within the organization.


Responsibilities:

  • Oversee and coordinate office operations and procedures.
  • Manage office supplies inventory and place orders as necessary.
  • Organize and schedule meetings, appointments, and events.
  • Ensure office efficiency by implementing and improving office systems.
  • Maintain office policies and procedures, and ensure they are implemented effectively.
  • Handle confidential information with discretion.
  • Supervise administrative staff and divide responsibilities to ensure performance.
  • Assist in the onboarding process for new hires.
  • Address employees’ queries regarding office management issues (e.g., stationery, hardware, travel arrangements).
  • Liaise with facility management vendors, including cleaning, catering, and security services.
  • Plan in-house or off-site activities, like parties, celebrations, and conferences.
  • Manage accounting tasks such as accounts payable, accounts receivable, and payroll.
  • Assist with financial reporting and budgeting processes.
  • Handle basic HR duties including maintaining employee records, processing payroll, and administering benefits.
  • Ensure compliance with company policies and legal regulations.
  • Perform other duties as assigned.


Requirements:

  • Proven experience as an Office Manager or relevant administrative role.
  • Experience in accounting and/or human resources functions is preferred.
  • Proficient in MS Office (MS Excel and MS Outlook, in particular).
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills in a fast-paced environment.
  • A creative mind with an ability to suggest improvements.
  • High school diploma; additional qualifications in Office Administration, Accounting, or Human Resources are a plus.

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