Operations Assistant at Ad Agency

24 hours ago

San Diego, United States InnoVision Marketing Group Full time

This is not a marketing position. There is no involvement in the creation or management of our client’s marketing projects. It is 100% a traffic and organizational position, that traffics and moves jobs through our job management system. You'll be working with the team to meet deadlines and assure that jobs are delivered on time.


InnoVision Marketing Group is San Diego’s fastest growing marketing and advertising firm (and voted one of the "Best Places to Work" in 2022 by the San Diego Business Journal) with plans to double in the next few years. We offer a fast-paced, professional, fun, welcoming atmosphere for both new and veteran team members. Our open-space office concept lends to constant collaboration, creative exploration and a unified culture. We’re excited to have you apply to be a part of our amazing team


The job of the Operations Assistant in an Advertising Agency is to make sure everyone is hitting their deadlines. You help create new processes and procedures to smooth out workflow, and are able to operate under pressure and tight deadlines. The Operations Manager will coordinate workflow to and from internal staff, and has amazing organizational skills as well as strong attention to detail in order to track the status of multiple projects at once.


Job Responsibilities:

  • Maintain job tracking processes, procedures, and schedules via AirTable
  • Be proactive in meeting all deadlines, ensuring projects are created, proofed, and approved on time
  • Coordinate with multiple departments and effectively communicate schedule expectations
  • Delegate tasks as necessary to ensure team members are always working on the timeliest projects
  • Ensure that all deadlines are met on time or before due date
  • Work efficiently through a high volume of work while meeting tight deadlines, all with a professional and positive demeanor


Job Requirements:

  • Experience in traffic/production/operations management required
  • Solid understanding of the creative development process
  • Proficient with Microsoft Office Suite
  • Proven strength in problem-solving
  • Strong leadership and collaboration skills
  • Leadership skills must include being able to motivate team members in a positive way
  • Must be extremely detail-oriented and hyper organized as this position will have a lot of simultaneous moving pieces


KSA & Culture Requirements:

  • The ability to work well independently as well as in a team
  • An outstanding "just say yes" attitude
  • Excellent organizational skills
  • A desire to grow with the company
  • An eye for detail
  • The ability to take constructive criticism in a professional manner
  • The ability to consistently present yourself and your work in a positive and professional manner


Apply today. We can’t wait to chat with you



PLEASE NOTE: InnoVision is a firm believer of promoting from within, which provides tremendous opportunity for your career advancement. We demonstrate this with the statement that every team member of InnoVision’s management team has advanced to their current positions of Directors and Vice Presidents through promotions.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


InnoVision LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, reproductive health decision-making, political affiliation, and/or any other status protected by state or federal law, and will not be discriminated against on the basis of disability. We are committed to providing a workplace that is inclusive and welcoming to all individuals, regardless of their background or beliefs.

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