Executive Assistant

3 weeks ago


Tustin, United States Quimby Group Consulting Full time

Company Description

Quimby Group Consulting (QGC) is an Orange County-based consulting firm that provides premier fundraising and event planning services and Organization Management. QGC's services include the development of a fundraising plan, cultivating new donors, database management, non-profit management, and PAC Management. QGC understands that fundraising is about people, relationships, and trust.


Role Description

This is a full-time on-site role in Tustin, CA for an Executive Assistant. Role has the ability to be hybrid. The Executive Assistant will be responsible for executive support, communication, and administrative assistance on a day-to-day basis.


Qualifications

  • Experience in Executive Administrative Assistance, with proficiency in handling calendaring and to-do lists
  • Excellent Executive Support skills
  • Excellent written and verbal communication skills
  • Time-management skills
  • Ability to pay attention to detail
  • Organization skills
  • Ability to multitask
  • Basic understanding of frequently used computer software and programs, such as Microsoft Office
  • Interpersonal skills
  • This will involve light event coordination and staffing events. Most events are weekday luncheons and cocktail hours with a few gala's
  • Ability to learn a new database- We use WIX and Idonate PRO- if you have experience in either of these that is a plus
  • Effective Communication skills, with an ability to work collaboratively and communicate interdepartmentally
  • Proficiency in Administrative Assistance including Scheduling, Meeting Coordination, and File management
  • Strong Organizational skills with attention to detail and the ability to multitask under pressure
  • Bachelor's degree in Business Administration, Management, or related field is a plus
  • Experience in Fundraising or Event Planning is a plus
  • If you like local political engagement that is also a plus


Drill Down Tasks

  • Help Executive manage day-to-day operations
  • Help Executive manage client needs- this can be very broad but will narrow in depending on the staff members skills
  • Tasks as needed for client management: Designing collateral, Drafting Newsletters, Website management, setting up meetings with clients to track status, plan events, book rentals, fundraising management
  • Manage scheduling for company executive
  • Draft, review and send communications on behalf of company executive
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
  • Answer and respond to phone calls, communicate messages and information to the executive
  • Prioritize emails and respond when necessary
  • Coordinate travel arrangements
  • Maintain various records and documents for company executive

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