Medical Education Meetings Planner

3 weeks ago


Austin, United States Compunnel Inc. Full time

We are hiring for our client in the biotechnology industry.

Duration: 12 months

Location: Remote (open to candidates in Austin, TX and Pittsburg, TX)

Responsibilities

  • Manage all aspects of event planning for Medical Education courses, Advisory Board Meetings, and Innovation Councils.
  • Prepare and monitor event budgets.
  • Oversee logistical support, coordinating with meeting staff, vendors, and hotel counterparts for pre-planning, onsite execution, and post-event planning.
  • Conduct site selection, send RFPs, review, and present proposals.
  • Cultivate relationships with hotel and AV partners, staying current with industry trends.
  • Ensure compliance with regulations regarding interactions with Health Care Providers (HCP).
  • Troubleshoot and resolve event-day issues.
  • Negotiate contracts for services, spaces, and dates.
  • Track and process event details like rooming, transportation, and food & beverage.
  • Manage event production, from concept to post-event review.
  • Report on event compliance and regulatory activities.

Requirements

  • 2-4 years of meeting planning and coordination experience, preferably in the medical industry.
  • Bachelor’s Degree required.
  • Cvent Event Management Certification (preferred).
  • Domestic travel required (25%).
  • Strong communication, organizational, and time management skills.
  • Ability to manage multiple tasks and meet deadlines.
  • Attention to detail and flexibility for domestic or international travel.



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