Executive Assistant to CEO | Innovative Global Firm

Found in: Appcast Linkedin GBL C2 - 2 weeks ago

Boston, United States Career Group Full time

This Innovative Global company is seeking an enthusiastic and seasoned Executive Assistant to support their dynamic and humble CEO. In this high-level and fast-paced support role, you will act as the extension of the CEO and representation of the company in all communications. This includes overseeing calendars, managing detailed travel, coordinating meetings, all well ensuring the CEO’s day to day runs seamlessly. Your thoughtfulness and commitment to the highest quality of assistance will be integral to your success here. If you love working with driven, passionate individuals then this job is for you


**Mostly remote with occasional days onsite in Needham.


Responsibilities will include:

· Managing the day to day activities of the CEO throughout the business day

· Scheduling all business travel including domestic and international

· Screening, prioritizing, responding to, and/or directing all the CEO’s incoming correspondence

· Drafting, editing, and proofing correspondence on both routine and complex matters

· Directing the preparation of presentations in collaboration with other staff members

· Accurately tracking and submitting expense reports

· Provide detailed Board of Directors support including planning meetings, communication and presentations

· Providing meeting support: transcribing meeting minutes, executing action steps, compiling, and distributing meeting summaries

· Facilitating communication between the CEO and key internal and external business contacts

· Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from CEO

· Follow up and provide reminders on project deadlines, AIs, and deliverables

· Provide personal support such as calendar management, travel arrangements, and scheduling appointments

· Overseeing ad hoc special


Qualifications:

· Minimum of 7+ years’ experience supporting a CEO

· Previously worked at a global company

· Bachelor’s degree strongly preferred

· Ability to effectively communicate cross-functionally

· Warm, positive, and professional demeanor with a proactive approach to all tasks

· Flexibility to adapt to changing priorities and circumstances and work cross-functionally

· Meticulous attention to detail and organization

· Experience supporting Board of Directors

· Experience handling confidential information/materials; offering total discretion


The salary range for this position is $120k-$170k

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