Chief of Staff to Executive Vice President

4 weeks ago

Las Vegas, United States Nevada Behavioral Health Full time

Overview

NovumHealth is a leader in behavioral healthcare. We are in Nevada, Arizona, California, and Utah. We operate as Nevada Behavioral Health (NBH) in Las Vegas.


We are in need of a next-level Chief of Staff to support our Executive Vice President.


Job Purpose


The Chief of Staff to the Executive Vice President (EVP) provides high-level administrative support and project management to ensure the efficient execution of the EVP’s priorities and responsibilities. This role focuses on managing the operational, administrative, and project-related tasks essential to the EVP’s success, enabling them to focus on strategic planning and organizational leadership.


The Chief of Staff serves as a key organizer and coordinator, managing cross-functional projects, overseeing the EVP’s schedule, and acting as a liaison between the EVP and stakeholders. This position requires exceptional organizational and communication skills, as well as the ability to manage multiple priorities in a dynamic environment.


This role is ideal for an experienced professional who excels in providing organizational support and project coordination, with the ability to grow into a more strategic role over time. It is critical to the EVP’s success in driving organizational priorities and enhancing efficiency.


Key Responsibilities


Meeting Coordination & Follow-Up:

  • Attend key meetings alongside the EVP to take detailed notes and identify action items.
  • Develop and execute action plans based on meeting outcomes, including follow-through on tasks and delegation where appropriate.
  • Coordinate with internal teams and external stakeholders to ensure timely progress on initiatives discussed in meetings.


Project Management:

  • Oversee and track key initiatives, ensuring timelines, deliverables, and objectives are met.
  • Conduct research, gather data, and prepare summaries or reports to support EVP decision-making.
  • Collaborate with cross-functional teams to facilitate project execution and alignment with organizational goals.


Operational Support:

  • Manage the EVP’s calendar strategically, scheduling time for planning and execution of priorities.
  • Coordinate and organize meetings, conferences, and events, including logistics, agendas, and materials preparation.
  • Prepare and review correspondence, presentations, and reports with a focus on professionalism and accuracy.


Communication & Coordination:

  • Serve as a point of contact for the EVP, ensuring clear and timely communication with stakeholders.
  • Follow up on commitments and deadlines, ensuring objectives are met efficiently.
  • Represent the EVP in meetings and discussions as necessary, providing updates and ensuring follow-through.


Administrative Excellence:

  • Oversee travel arrangements, expense tracking, and budget-related tasks, ensuring adherence to policies and efficient use of resources.
  • Maintain confidential records, files, and databases with accuracy and organization.
  • Proactively anticipate the needs of the EVP to streamline operations and enhance productivity.


Skills

  • Strong organizational and time management skills to prioritize tasks effectively and meet deadlines.
  • Excellent written and verbal communication skills to interact professionally with diverse stakeholders.
  • Proficiency in productivity tools, such as Microsoft Office Suite, project management software, and collaboration platforms.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Detail-oriented with a proactive approach to identifying and solving problems.
  • Strong interpersonal skills to build relationships and foster collaboration across teams.
  • Flexibility and adaptability to manage shifting priorities and changing circumstances.


Education

A Bachelor's degree in Healthcare Administration, Business Administration, or a related filed. Master's degree strongly preferred.


Experience

2-3 years of experience in a high-level administrative or project management role, preferably supporting senior executives.

Experience working in a fast-paced and dynamic environment, requiring multitasking and adaptability.

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