Administrative secretary

2 months ago


Hartford, United States Ultimate Staffing Full time

Do you love writing, typing and supporting lawyers? This may be the perfect position for you. Ultimate Staffing is looking for an Administrative Secretary who has worked in a law firm for a well respected downtown Law firm with great culture. Three to five years' experience with Outlook, document management, calendaring, e-filing, drafting simple correspondence as well as a lot of typing and submitting billing. Apply today for immediate consideration.

What's in it for you?

Direct hire position

Pay is between 50-60K a year depending on experience

Free Parking in Hartford

Onsite Daily with an Amazing Team

Lots of fun perks like Yard goat outings, family nights, and team building fun.

What you will be doing?

  • Preparing and filing documents: Typing and preparing legal documents, such as contracts, agreements, appeals, and motions
  • Scheduling: Scheduling meetings, hearings, depositions, and site inspections
  • Maintaining records: Keeping track of legal filing deadlines, updating and indexing pleadings, and maintaining docket control systems
  • Researching: Locating relevant information for cases
  • Communicating: Communicating with lawyers, experts, vendors, opposing counsel, and other staff
  • Making travel arrangements: Making travel arrangements for lawyers
  • Performing other duties: Answering phone calls, keeping financial statements, and coordinating third-party vendors

What you must have for experience.

  • Three to five years as a legal secretary or legal office experience prefer in Real Estate but not foreclosures.
  • Organizational skills with attention to detail
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Know and understand Legal Terminology and Processes
  • Ability to transcribe accurately and efficiently including in cursive
  • Excellent written and verbal communication skills
  • Ability to work independently and prioritize tasks effectively
  • Previous experience as a legal administrative or secretary role

Please note Paralegal should not apply as they will not have paralegal work. This is a secretary position only and being a smaller firm you will not have the opportunity to move up at this time. Legal Secretary and Administrators will be considered

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.



  • Hartford, United States J Edward Staffing LLC Full time

    Professional Type: Administrative Specialty: Executive Secretary Contract Type: Long-Term, 13 weeks, Shift: Day, Mon-Fri 8:00AM - 4:30PM, 40 hour/week, Rate: $24.00/hrRequirement: Local candidates. Not temp to hire - coverage while employee is out on leave Future start date and is subject to change In office position, no remote Executive level support...


  • Hartford, Connecticut, United States TEKsystems Full time

    About the RoleWe are seeking a highly organized and detail-oriented Medical Secretary to support our healthcare professionals in managing administrative tasks and ensuring efficient operation of our medical office.This is a fully onsite position that requires flexibility, with start times varying based on providers. Somedays may require start times as early...

  • Legal Secretary

    2 months ago


    Hartford, United States Jackson Lewis P.C. Full time

    Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged,...

  • Medical Secretary

    2 weeks ago


    Hartford, United States TEKsystems Full time

    Job DescriptionJob DescriptionJob Title: Medical SecretaryJob Description: We are seeking a highly organized and detail-oriented Medical Secretary to join our team. The ideal candidate will support our healthcare professionals by managing administrative tasks and ensuring efficient operation of our medical office.Key Responsibilities:Answer and direct phone...

  • Legal Secretary

    4 months ago


    Hartford, United States Jackson Lewis P.C. Full time

    Focused on labor and employment law since 1958, Jackson Lewis P.C.’s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged,...

  • Medical Secretary

    4 weeks ago


    Hartford, United States TEKsystems Full time

    Job DescriptionJob DescriptionJob Title: Medical SecretaryJob Description: We are seeking a highly organized and detail-oriented Medical Secretary to join our team. The ideal candidate will support our healthcare professionals by managing administrative tasks and ensuring efficient operation of our medical office.Key Responsibilities:Answer and direct phone...

  • Medical Secretary

    6 days ago


    Hartford, United States TEKsystems Full time

    Job DescriptionJob DescriptionJob Title: Medical SecretaryJob Description: We are seeking a highly organized and detail-oriented Medical Secretary to join our team. The ideal candidate will support our healthcare professionals by managing administrative tasks and ensuring efficient operation of our medical office.Key Responsibilities:Answer and direct phone...

  • Estate Law Secretary

    2 weeks ago


    Hartford, Connecticut, United States Ultimate Staffing Full time

    We are seeking an experienced Trust & Estates Legal Secretary to provide administrative and legal support to a Trust & Estates attorney in our downtown Hartford office.Key responsibilities include:Providing exceptional calendar management and organizational skillsDrafting, editing, and proofreading legal documents with accuracyManaging multiple caseloads...

  • Executive Secretary

    3 weeks ago


    Hartford, United States Pride Health Full time

    Job Title – Executive Secretary Location – Hartford, CT 06102Length of assignment – 3 months with possible extension. Pay range – $25.00/hr. - $30.00/hr.Shift – Monday - Friday – 8 AM to 4.30 PM DutiesThe role of the Administrative Specialist/Administrative Services Coordinator is to coordinate and schedule meetings with internal and external...

  • Executive Secretary

    2 days ago


    Hartford, United States PRIDE Health Full time

    Job Title - Executive Secretary Location - Hartford, CT 06102Length of assignment - 3 months with possible extension. Pay range - $25.00/hr. - $30.00/hr.Shift - Monday - Friday - 8 AM to 4.30 PM DutiesThe role of the Administrative Specialist/Administrative Services Coordinator is to coordinate and schedule meetings with internal and external stakeholders,...

  • Secretary 1

    4 months ago


    Hartford, United States State of Connecticut Full time

    Introduction The , Department of Energy and Environmental Protection (), is seeking an exceptional individual to join us as a Secretary 1 in the Enforcement Division of the Bureau of Air Management (BAM). What we can offer you At the Connecticut Department of Energy and Environmental Protection, we offer an exceptional opportunity for people who...


  • Hartford, United States Hartford Healthcare Full time

    Work where every moment matters. Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network. Hartford Hospital is one of the largest and most respected teaching hospitals New England....


  • Hartford, Connecticut, United States Hartford Public Schools Full time

    The Hartford Public Schools seek a highly skilled and organized Administrative Support Specialist to provide complex administrative and secretarial assistance in a confidential and responsible manner. The successful candidate will have knowledge of internal systems and procedures, as well as experience working in a school/central office environment.Job...

  • Legal Assistant

    3 weeks ago


    East Hartford, Connecticut, United States Warren County, VA Full time

    At Warren County, VA, we are seeking a highly skilled Legal Assistant to provide administrative support in our legal department.About the RoleThis is a challenging opportunity for a detail-oriented individual with excellent organizational and communication skills. The successful candidate will be responsible for providing technical and administrative support...


  • Hartford, Connecticut, United States Ultimate Staffing Full time

    We are looking for a highly organized and detail-oriented Trust & Estates Legal Secretary to join our team in downtown Hartford.As a key member of our team, you will provide administrative support to a Trust & Estates attorney, including:Preparing and editing legal documents with precisionManaging client files and documents with accuracy and...


  • Hartford, Connecticut, United States Katherine Luther Residential Full time

    Job OverviewKatherine Luther Residential seeks a skilled and detail-oriented Nursing Unit Administrative Assistant to join our team.Job Summary:This is a full-time hourly position responsible for providing administrative support to the nursing unit. The ideal candidate will have prior experience as a medical unit secretary, basic medical terminology...


  • Hartford, United States Hartford Healthcare Full time

    Description Job Schedule: Full Time Standard Hours: 40 Job Shift: Shift 1 Shift Details:Work where every moment matters. Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticuts most comprehensive healthcare network....


  • Hartford, United States Hartford Healthcare Full time

    Description Job Schedule: Full Time Standard Hours: 40 Job Shift: Shift 1 Shift Details:Work where every moment matters. Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticuts most comprehensive healthcare network....


  • Hartford, United States Capitol Region Education Council Full time

    Administrative Assistant/Registrar Position Purpose Provides a wide variety of complex and confidential administrative and secretarial support, communicating information and assisting and ensuring compliance with department/program policies and procedures. Essential Job Functions Registration and enrollment of students, Lottery liaison. Assist families...


  • Hartford, United States Ultimate Staffing Full time

    Ultimate staffing is hiring a legal Administrator for a midsized law firm in the Hartford area. We are seeking an experienced Legal Secretary/Administrative Assistant to join our team. We offer a supportive work environment with sophisticated legal work and a strong focus on client service. A Background in either real estate or litigation is a must. What's...