Legal Administrative Assistant

2 weeks ago

New York, United States The Custom Group of Companies Full time

Our client, an international law firm is seeking Senior Administrative Associates to join their team.


  • The positions are long-term temporary and are fully onsite.
  • The work schedule is Monday – Friday, day shift.
  • The pay rate is $40.00 - $45.00 per hour and based on experience.


Job Responsibilities

  • Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)
  • Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.
  • Utilize appropriate logs and/or tracking software for all administrative support work
  • Ensure that job tickets are properly filled out before beginning work
  • Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
  • Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues
  • Meet contracted deadlines for accepting, completing, and delivering all work
  • Troubleshoot basic equipment problems
  • Assist in developing training plans and process maps for the administrative operation
  • Deliver training plans to a team of Admins
  • Serve as a subject matter expert and resource for junior employees
  • Interact with clients in person, over the phone, via video or electronically
  • Prioritize workflow
  • Performs Quality Assurance on own work and work of others
  • Answer telephone, emails, and place service calls when needed
  • Adhere to Williams Lea policies in addition to client site policies
  • Use equipment and supplies in a cost-efficient manner


Job Qualifications

  • High school diploma or equivalent education
  • Minimum (3) years administrative support experience in a professional organization, preferably in the legal or banking industry.. Formal education and/or training may be considered in lieu of experience.
  • Advanced skills in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
  • Familiar with other software programs for providing administrative support
  • Strong attention to detail; able to work on multiple projects simultaneously
  • Must have good organizational skills
  • Must be able to meet deadlines and complete all projects in a timely manner

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