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Project Coordinator

2 months ago

Waukegan, United States Beacon Hill Full time

My Pharmaceutical client is actively seeking a Project Coordinator to support their R&D Team based in Waukegan, IL.


Qualifications & Skills:

  • Bachelor's degree in finance, accounting, or a related field
  • 5+ years of work experience managing projects with an emphasis on cost management
  • Must be proficient in MS Excel
  • Ability to multi-task and manage multiple projects under tight deadlines
  • Ability to establish and maintain effective working relationships with stakeholders


Description:

  • As a Project Coordinator, you will be responsible for the financial aspects of IT projects supporting the R&D function in the biopharmaceutical industry. Main responsibilities will include financial planning, budgeting, forecasting, and providing data-driven insights into the financial health of a portfolio of projects.
  • This role plays a pivotal role in ensuring the success of projects by providing accurate data, insightful analysis, and strategic guidance to project teams. The position requires a combination of financial expertise, analytical skills, project management skills, and effective communication through oversight of multiple projects across the entire project management lifecycle from initiation to closure.


Key Responsibilities:

  • Monitor IT operating and capital expenditure on a regular cadence to ensure adherence to the allocated budget by maintaining accurate records of invoices, expense cashflow, capital authorization and spend.
  • Complete month-end close processes, such as analyzing and reporting on budget utilization, highlighting variances to forecast, and recommending adjustments as needed.
  • Support Portfolio managers in generating regular reports and dashboards to communicate portfolio health, at-risk projects, budget status, request for capital expenditure status, software renewal timelines, and cost reallocation opportunities
  • Collaborate with portfolio managers, project managers, business system analysts, IT operations and other project stakeholders to develop and monitor project cost plans
  • Collaborate with cross-functional teams including project accounting, finance, and procurement to capitalize and close-out on authorizations in partnership with Portfolio managers
  • Develop and update comprehensive financial forecasts based on project progress and changes in scope, schedule, resource allocation and other project dependencies, while anticipating and communicating potential financial risks and opportunities.