Assistant Front Desk Manager

2 weeks ago


Brentwood, United States Snelling Staffing El Paso, Texas Full time

DUTIES INCLUDE BUT ARE NOT LIMITED TO:


· Greeting guest and handling various administrative details with initiative and good judgment.

· Providing general administrative support including answering multiple phone lines, filing, making copies, scanning, faxing, handling travel arrangements, scheduling meetings, submitting expense reports, reserve meeting rooms for various department directors.

· Sending, receiving and distributing mail and packages from USPS, UPS, Fed-Ex, interoffice courier, updating employee mailbox, and name plates.

· Answering inquiries and/or referring callers/visitors to appropriate person/department.

· Ordering office supplies, flowers, toner cartridges, return used cartridges and Xerox supplies

· Placing service requests to TriStar Help Desk, placing service calls for copiers and printers, etc.

· Assist with division event planning such as Christmas, division cookouts, etc.

· Keeping kitchen, supply room, copy room, lobby, and meeting rooms stocked and tidy.

· Initiating resolution of all physical office concerns with Stanton Group (i.e., A/C and heating complaints, carpet cleaning, pest control, lighting, key-making, etc)

· Updating the division roster and Outlook Division distribution list

· Records Management with Iron Mountain (File Storage, Log and Destruction)

· Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”.

· Maintaining strictest confidentiality.

· Other duties as assigned


KNOWLEDGE, SKILLS & ABILITIES

· Knowledge of organizational policies, procedures, and systems.

· Ability to work in a fast paced, high stress environment.

· Strong interpersonal, communication, and organizational skills.

· High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint.


EDUCATION

· High school diploma or GED required

· Associate or bachelor’s degree in business administration


EXPERIENCE

· Relevant education may substitute experience requirement

· Experience as an Administrative Assistant preferred

  • Required/preferred experience: 2 years in an executive setting


Email Nancy at nmelendez@snelling.com



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