Executive Personal Assistant
4 weeks ago
About Us: Trion Properties is a vertically integrated multifamily real estate investment sponsor. We specialize in value-add projects by acquiring underutilized assets in improving high-growth areas and convert them to modern, desirable, and affordable places to live. Through extensive renovations and hands-on management, our team optimizes net operating income (NOI) and adds economic value to each investment.
Job Description: We are seeking an experienced Executive/Personal Assistant to provide high-level support to two Managing Partners within our organization. This role is crucial in ensuring the seamless operation of our executives' schedules, projects, and communications.
Responsibilities:
- Calendar Management: Efficiently manage the Managing Partners' calendars, scheduling meetings, appointments, and travel arrangements.
- Communication Liaison: Act as the primary point of contact between the Managing Partners and internal/external stakeholders, handling emails, phone calls, and correspondence with professionalism and discretion.
- Project Coordination: Assist in coordinating and tracking various projects, ensuring deadlines are met and priorities are aligned.
- Office Management: Oversee the day-to-day operations of the office, including maintaining office supplies, equipment, and facilities.
- Document Management: Organize and maintain important documents, files, and records, both in physical and digital formats.
- Travel Arrangements: Arrange travel logistics including flights, accommodations, and transportation for the Managing Partners and their families.
- Expense Management: Handle expense reports and reimbursements accurately and in a timely manner.
- Event Coordination: Assist in planning and coordinating company events, meetings, and functions as needed.
- Personal Assistance: Provide personal assistance to the Managing Partners as needed, including but not limited to errands, personal appointments, and household management tasks.
- Special Projects: Assist with ad-hoc projects and assignments as requested by the Managing Partners.
Requirements:
- Bachelor's degree required.
- Has a car and is willing to drive.
- Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives or business owners.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Exceptional communication skills, both written and verbal, with a high level of professionalism and discretion.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to maintain confidentiality and handle sensitive information with integrity.
- Detail-oriented with a proactive approach to problem-solving.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
- Previous experience in the real estate industry is a plus but not required.
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