Administrative Assistant

3 days ago


New York, United States Multi-Billion Dollar Asset Manager Full time

A multi-billion-dollar real estate asset management firm is seeking an Administrative Assistant to support a dynamic group of 10-20 professionals within their Real Estate team. The ideal candidate is detail-oriented, proactive, and professional, with experience supporting a team with traditional administrative tasks and project-based work. The firm has a great collaborative culture and offers competitive compensation and benefits


Responsibilities:

  • Calendar management and scheduling for the team
  • Create, modify, and prepare materials for internal and external meetings (documents, PowerPoint Presentations, Excel reports, etc.)
  • Track payments, submit expense reports, and process invoices
  • Coordinate travel arrangements
  • Handle general office tasks such as mailing, scanning, copying, and binding
  • Manage requests and correspondence with accuracy and efficiency
  • Provide ad-hoc administrative support to other admins or departments when needed


Qualifications:

  • 2-3 years of experience in an Administrative Assistant role
  • Bachelor’s degree required
  • Strong ability to handle confidential information
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Experience with travel and expense management tools
  • Well-organized, detail-oriented, and able to multi-task with excellent follow-up skills
  • Strong written and verbal communication skills
  • 5 days in office required


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