Early Careers Administrator

3 weeks ago

Philadelphia, United States Dechert LLP Full time

Dechert, LLP is a global specialist law firm focused on high-end legal work. This position will support Legal Recruiting/Early Careers with strategic initiatives focusing on the day-to-day management of the junior associate pool and pro bono fellowship program in the US. This role will work with moderate guidance from the Sr. Legal Recruiting Manager.


ESSENTIAL JOB FUNCTIONS:


Assist with reviewing staffing requests and workload assignment process for junior associate pool.

Monitor junior associate pool utilization and practice group hours (%).

Escalate urgent and high priority assignments as needed.

Understand the various practice groups and subgroups to more efficiently assign work.

Develop relationships with partners, counsel, and practice group directors to foster trust and confidence in the function and role of administrator.

Provide a seamless quality service to lawyers and timekeeping staff.

Identify issues that impact the assignment and evaluation process for the junior associate pool and suggest solutions.

Maintain and audit Vi Allocation data and update on a daily basis.

Support evaluation process for all associates in pool, including real time feedback and twice annual review.

Monitor evaluation submissions and generate related documents, including evaluation reports.

Liaise and support the Professional Development team on the training calendar and junior associate attendance of training programs.

Assist with the final practice group placement process for the junior associates.

Coordinate the Pro Bono Justice Fellowship Program; liaise with the pro bono team, external organizations, candidates and internal HR & Ops teams from point of acceptance, through on-boarding and end of year review process.

Assist with running quarterly, monthly, weekly, and ad hoc reports.

Assist with all other projects and strategic initiatives assigned by Senior Manager & Director.


QUALIFICATIONS / KSAs:


College degree preferred

3-4 years of related experience required

Understanding of the professional services industry, legal industry strongly preferred

Self-motivation, and the ability to prioritize and organize work to meet deadlines

Ability to build relationships and gain the trust of the attorneys

Ability to clearly and effectively communicate with people at all levels within the organization and firm

Ability to collaborate effectively across offices and practice areas

Ability to manage details and maintain high level of organization on multiple projects

Ability to receive, distill and manage information from numerous sources

Ability to constantly learn new skills as they become necessary

Ability to maintain confidential information

Committed to providing high quality customer service

Proficiency in Microsoft applications, including Excel, PowerPoint, Word, Outlook and learning Vi Work Allocation


At the time of this posting, the salary range for this position in New York is $70,000.00 to $90,000.00 annually. Actual compensation is commensurate with job related knowledge, skills, experience and location of the position.


Location(s)

New York, Boston, Philadelphia, Washington DC


Time Type

Full time


Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.

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