Operations Coordinator

3 weeks ago

Beverly Hills, United States Harry Winston Full time

Job Summary:

The primary focus of this position is the efficient and diligent operation of the Salon vault on a daily basis, with a meticulous approach to inventory control, merchandise transfers, quality assurance, handling, Policy compliance and back office retail support.


Key Responsibilities include:

Vault Operation:

  • Assist in the day to day operation of the Salon vault.
  • Conduct the daily opening and closing procedures and comply with all Security requirements.
  • Accurately record and reconcile incoming and outgoing merchandise to and from the vault.
  • Display and exercise merchandise organization skills per product range in the vault area.
  • Establish proper knowledge of jewelry and timepiece collections and inventory and how to search for these items efficiently.
  • Act as a reliable back up and develop communication with Salon staff.
  • Operate in compliance to HW policy and guidelines.


Inventory Count:

  • Conduct and assist with vault counts at least twice daily and comply with current and future inventory reconciliation procedures.
  • Perform monthly physical inventory of merchandise.
  • Responsible for signing merchandise in and out of the vault and reconciling inventory daily.
  • Maintain a concise and accurate daily reconciliation system as per HW guidelines.
  • Assist with inventory reconciliation requests in Harry Winston and Swatch Group inventory systems.


Merchandise Transfers and Logistics:

  • Coordinate domestic / international shipping, photo shoots, loan requests, as well as external event transfers and produce appropriate documentation.
  • Coordinate Client Owned Merchandise transfers for local / international repairs and produce appropriate documentation.
  • Assist with stock replenishment requests, client appointment requests and provide feedback as required.
  • Ensure compliance with local and international legislation regarding international transfers.
  • Ensure compliance with HW policies and guidelines regarding merchandise transfers.


Inventory system use:

  • Responsible for executing all systems related processes that relate to the daily vault operation, Retail Operations and sales support, such as:
  • Sales invoicing and credit.
  • Capturing client related data.
  • Product searches, item presentations.
  • Inventory tracking and stock reconciliation processes.
  • Repair management process.
  • Merchandising transfers and Logistics related process.
  • Quality Assurance process and reporting.
  • Back office reporting.


Quality Assurance and Merchandise Handling:

  • Inspect and report inbound and outbound jewelry merchandise transfers, memo returns, repairs, items of stock and Client Owned Merchandise in accordance to current QA policies and procedures.
  • Generate and communicate all QA related documentation.
  • Ensure proper care and handling of all merchandise and company assets.
  • Ensure compliance with all departmental procedures that relate to merchandise handling and enforce consistency on the use of these procedures such as the “Retail Quality Assurance”, “Care and Handling” and “Packing Standards” guidelines.


Retail Operations:

  • Assist with the execution of daily sales and credit supporting documentation report to Accounting as required.
  • Assist with Salon daily sales, transaction and inventory reporting requirements as required.
  • Ensure HW Policy compliance in all aspects of the day to day business.


Back Office:

  • Ensure that all supplies in the vault are fully working and replenished when necessary.
  • Maintain inventory of basic supplies.
  • Assist with replenishment of Salon supply orders as required.
  • Maintain an efficient and organized filing system.
  • Maintain a clean and organized space at all times.


Job Qualifications:

  • Minimum of 2 years related work experience.
  • Inventory control experience preferred.
  • Prior experience in luxury goods.
  • Proficient in Microsoft Office.
  • Ability to multitask and work in a fast-paced environment a must.
  • Ability to work under high pressure situations and react quickly is a must.
  • Proven analytical, organizational and creative problem-solving abilities.
  • Detail orientation a must.
  • Jewelry/Watch Inspection experience preferred.
  • Proficiency in written and spoken English is a must.
  • Excellent listening, written and oral communication skills.
  • Strong service orientation, highly self-motivated, energetic and directed.
  • Undergraduate degree preferred.

  • Surgical Coordinator

    4 weeks ago

    Beverly Hills, United States Marina defray Medical center Full time

    Job Overview: We are seeking a skilled Surgical Coordinator to join our team. As a Surgical Coordinator, you will be responsible for managing the administrative tasks related to surgical procedures. This includes scheduling surgeries, coordinating with medical staff, and ensuring all necessary documentation is completed accurately and...

  • Construction Coordinator

    22 hours ago

    Beverly Hills, United States SERVPRO of Beverly HillsWestwood Full time

    Job DescriptionJob DescriptionSERVPRO Beverly Hills is an industry leading water, mold, and large loss fire restoration company. We are one of a select few members of the SERVPRO Global Disaster Recovery Team Program, singling us out as one the largest producers of commercial damage restoration in the country and worldwide.Construction Coordinator: A great...

  • Housekeeping Coordinator

    3 days ago

    Beverly Hills, United States Maybourne Beverly Hills Hotel Full time

    Job DescriptionJob DescriptionHousekeeping CoordinatorJob OverviewThe Maybourne Beverly Hills Hotel invites you to explore opportunities to push your creativity and be outstanding in a career that will bring out your craft and passion. We look for people that will share our vision and help bring it to life. If this is something you want to be a part of, we...

  • Public Information Coordinator

    1 month ago

    Beverly Hills, United States City of Beverly Hills, CA Full time

    **Job Summary**: **Who We Are** The City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors. This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high performance organization. The municipal government (approximately 1,080...

  • Dental Treatment Coordinator

    1 week ago

    Beverly Hills, United States DDS Cloud Full time

    Join Our Elite Dental Team in Beverly Hills! Are you ready to take your dentistry career to new heights? Join our prestigious Beverly Hills dental office as a full-time **Experienced Dental Treatment Coordinator** and become part of something truly exceptional! **About Us**: At our top-rated dental office in **Beverly Hills**, we pride ourselves on...

  • Operations Manager

    1 week ago

    Beverly Hills, United States Blackstone Law, APC Full time

    Blackstone Law is a rapidly growing law firm specializing in plaintiff's side employment litigation. We are dedicated to providing exceptional legal services while maintaining a fun, comfortable, and fast-paced working environment. We are seeking a highly experienced, sharp, and driven seeking an experienced, sharp, and driven Operations Manager to join our...

  • Operations Manager

    5 days ago

    Beverly Hills, United States Blackstone Law, APC Full time

    Blackstone Law is a rapidly growing law firm specializing in plaintiff's side employment litigation. We are dedicated to providing exceptional legal services while maintaining a fun, comfortable, and fast-paced working environment. We are seeking a highly experienced, sharp, and driven seeking an experienced, sharp, and driven Operations Manager to join our...

  • Operations Manager

    5 days ago

    Beverly Hills, United States Blackstone Law, APC Full time

    Blackstone Law is a rapidly growing law firm specializing in plaintiff's side employment litigation. We are dedicated to providing exceptional legal services while maintaining a fun, comfortable, and fast-paced working environment. We are seeking a highly experienced, sharp, and driven seeking an experienced, sharp, and driven Operations Manager to join our...

  • Operations Manager

    4 days ago

    Beverly Hills, United States Blackstone Law, APC Full time

    Blackstone Law is a rapidly growing law firm specializing in plaintiff's side employment litigation. We are dedicated to providing exceptional legal services while maintaining a fun, comfortable, and fast-paced working environment. We are seeking a highly experienced, sharp, and driven seeking an experienced, sharp, and driven Operations Manager to join our...

  • Telehealth Care Coordinator

    1 month ago

    Beverly Hills, United States Dr. MobiCare Full time

    **Job Summary** One of California's premier medical service organizations is looking for an experienced Full-time Telehealth Care Coordinator to join our team. As a member of the Telehealth team, you will work on - site in the office while providing the highest quality of services to patients virtually through our portal. If you are passionate about...

  • Experienced Dental Treatment Coordinator

    1 week ago

    Beverly Hills, United States DDS Cloud Full time

    Are you ready to elevate your dentistry career? Join an elite dental team in the heart of Beverly Hills, CA as a **full-time Experienced Dental Treatment Coordinator** and be a part of something truly exceptional! **WHAT WE'RE ALL ABOUT** Our innovative organization hires for multiple dentistry practices that contribute to providing top-quality dental...

  • Dental Treatment Coordinator

    2 weeks ago

    Beverly Hills, United States DDS Cloud Full time

    Job DescriptionJob Description Join Our Elite Dental Team in Beverly Hills! Are you ready to take your dentistry career to new heights? Join our prestigious Beverly Hills dental office as a full-time Experienced Dental Treatment Coordinator and become part of something truly exceptional!About Us:At our top-rated dental office in Beverly Hills, we pride...

  • Construction Coordinator

    2 days ago

    Beverly Hills, United States SERVPRO of Beverly HillsWestwood Full time

    **SERVPRO Beverly Hills **is an industry leading water, mold, and large loss fire restoration company. We are one of a select few members of the SERVPRO Global Disaster Recovery Team Program, singling us out as one the largest producers of commercial damage restoration in the country and worldwide. **Pay Rate**: $22-25/Hr. Depending on...

  • Coordinator, Finance

    1 week ago

    Beverly Hills, United States United Talent Agency Full time

    UTA Culture & Entertainment Marketing seeks a Finance Coordinator in our Los Angeles office who will be responsible for client invoicing approval, processing and collection in partnership with our Sales Operations team. The Finance Coordinator will be responsible for supporting a portfolio of 50+ corporate brands across the department. UTA Culture &...

  • Operations Supervisor

    2 days ago

    Beverly Hills, United States CEDARS-SINAI Full time

    The Supervisor, Operations is responsible for the daily oversight of the administrative and clinical operations of assigned practices, departments, and/or programs to meet the needs of physicians, patients, and staff and support the mission and vision of Cedars-Sinai Health System and Cedars-Sinai Medical Care Foundation. Duties and Responsibilities: -...

  • Coordinator - Client Relations Coordinator

    3 days ago

    Beverly Hills, United States Hermès Full time

    Job DescriptionThe Team: The Client Relations team oversees all content and aspects of the Hermes.com business while supporting omnichannel services and client phone/email inquiries in partnership with US flagship boutiques. This position is hybrid, based in our Beverly Hills, CA Corporate Office.The Opportunity: As the Client Relations Coordinator, you will...

  • Coordinator, Finance

    3 weeks ago

    Beverly Hills, California, United States United Talent Agency Full time

    UTA Culture & Entertainment Marketing seeks a Finance Coordinator in our Los Angeles office who will be responsible for client invoicing approval, processing and collection in partnership with our Sales Operations team. The Finance Coordinator will be responsible for supporting a portfolio of 50+ corporate brands across the department.UTA Culture &...

  • Experienced Dental Treatment Coordinator

    1 week ago

    Beverly Hills, United States DDS Cloud Full time

    Job DescriptionJob DescriptionAre you ready to elevate your dentistry career? Join an elite dental team in the heart of Beverly Hills, CA as a full-time Experienced Dental Treatment Coordinator and be a part of something truly exceptional!As an Experienced Dental Treatment Coordinator at one of our top-rated dental offices, you'll earn a competitive...

  • Client Experience Coordinator

    1 week ago

    Beverly Hills, California, United States Richemont Full time

    At Cartier North America, we are proud to employ talent from many different backgrounds, experiences, and identities. We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence. We continue to work towards creating a workforce that represents the diversity of our clients and our...

  • Sales Coordinator

    1 month ago

    Beverly Hills, United States Maybourne Beverly Hills Hotel Full time

    Sales Coordinator **Job Overview** **Summary of Position** The Sales Coordinator supports the sales department by executing administrative assistance in any and all areas of sales to include transient (corporate and leisure), group and to a lesser extent catering. **Roles and Responsibilities** - Job duties include, although are not limited to:_ -...