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Administrative Assistant

2 months ago

New York, United States Net2Source Inc. Full time

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Provide comprehensive administrative support to the Technology Function. Primary responsibilities include:

• Manage multiple calendars includes creating, deleting and updating meetings and events and assist customers in prioritizing their daily schedules

• Develop and support briefing materials and presentations

• General administrative responsibilities (i.e. phone coverage, scan, FedEx, internal mail)

• Maintain organizational charts in Visio

• Process and track purchase orders and manage the area’s inventory of supplies

• Provide back-up support to other admins within TG at own initiative or as requested, perform other ad-hoc duties assignments and projects, as necessary

5 year administrative support experience

Quals--

Required Skills:

• Must be a self-starter, with excellent attention to detail and follow-up skills. Demonstrated ability to manage multiple assignments, meet deadlines, coordinate several calendars and schedule a high-volume of internal and external meetings; work independently and follow through to resolve day-to-day administrative matters.

• Excellent at designing and delivering clear communication

• Excellent at focusing efforts in areas where he/she can add the most value; works well with others to achieve team goals; leverages the expertise of others

• Excellent judgment and discretion in handling sensitive data and confidential information

• Ability to adapt to new assignments and apply best practices to refine and improve work processes and procedures

• Excellent interpersonal and diplomatic skills with the ability to work well with all levels of staff, Bank and System-level senior management, and senior domestic and foreign officials from both the public and private sectors

• Ability to work in a team environment and provide back up support to the Group’s administrative support services team

• Ability to work with minimum supervision and guidance, excellent prioritization and organizational and skills


Required Technical Skills:

1. Word

2. Excel

3. PowerPoint

4. Visio