Office Manager

1 month ago


Huntsville, United States Forrest Solutions Full time

A global management consulting firm is seeking a highly organized and proactive Receptionist/Office Coordinator to manage day-to-day office operations and provide a welcoming environment for clients and staff. This role will play a key part in ensuring the smooth operation of the office, from greeting visitors to coordinating meetings and managing office supplies.


Key Responsibilities:

  • Greet and direct all incoming visitors, ensuring a professional and friendly experience.
  • Coordinate meeting requests, including scheduling, arranging catering, and handling meeting room setup and cleanup.
  • Monitor and manage AgilQuest reservations to optimize office space usage.
  • Escort vendors and coordinate their activities within the office as needed.
  • Work closely with Physical Security to distribute and manage access cards for staff and visitors.
  • Inventory, order, and stock office supplies; distribute supplies as needed to ensure smooth office operations.
  • Schedule and oversee office maintenance activities, coordinating with relevant vendors and service providers.


Qualifications:

  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and prioritize effectively.
  • Experience in a professional office environment is a plus.


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