Executive Assistant

4 weeks ago

Newtown Square, United States Alpine Solutions Group Full time

MUST:

  • 5+ years minimum as an Executive Admin
  • Experience supporting a CFO OR HR executive before
  • Experience gathering requirements and being proactive for potential departmental projects
  • Has used excel before + Microsoft office
  • Great at scheduling/working calendars
  • Highly organized and engaging personality
  • Has prior experience generating reports and sending to the executives they support (they do it out of salesforce)
  • Strong active listening


PLUS:

  • Bachelors degree- hugely preferred
  • Supported a COO OR CFO before
  • Come from Insurance/ financial services background
  • Industry experience in insurance
  • Puzzle HR and Paylocity
  • Salesforce
  • Employee onboarding
  • Strong Project management experience and providing status updates for project management



DAY TO DAY:

Our fast growing client, an insurance firm based out of Newtown Square is seeking a highly organized and efficient Executive Admin to support their COO. The Executive Assistant will enable and improve the effectiveness of the executives by being proactive, prioritizing activity, being organized, helping to coordinate projects, and being proactive with identifying other areas for assistance. The day to day responsibilities include: administrative support related to Company activities, scheduling, travel organization (business and personal), coordinating appointments (business and personal), vendor management and communication, project management, and both e-mail and written correspondence. You will work alongside a self-motivated admin team that is high profile and a crucial part of the company.


There is a wide range of responsibilities that makes this role challenging and dynamic. This position requires a highly discreet person who has strong organizational, analytical, and interpersonal abilities. More specifically you will: support Company recruitment and on-boarding efforts by coordinating interviews and employment documents , manage schedules for Executives and coordinate meetings and calls. You will also perform project management for projects related to the COO’s areas. The Executive Admin will also answer phones, emails, and forwards along messages when needed and take detailed notes at meetings, helps with daily time management and priority setting for Executives, and coordinate performance review process by communicating timelines and scheduling meetings when appropriate.

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