Project Manager

3 weeks ago

Miami, United States AppleOne Employment Services Full time

Company Overview:

Join our dynamic team, a leading provider of comprehensive artwork inventory and logistics solutions. We specialize in meticulous project management and logistical coordination for clients ranging from private collectors to prestigious galleries, museums, and auction houses. As we continue to expand our operations, we are seeking a highly organized and detail-oriented individual to join our team as a Project Manager.


Position: Project Manager


Location: Miami, FL (On-Site)


Duties and Responsibilities:

- Account Management: Oversee multiple active accounts within our software dedicated to artwork inventory and Bill of Lading (BOL) creation. This includes daily project needs, project-specific invoicing, and payment approvals for third-party invoices.

- Client Communication: Assume a leadership or supportive role in all project-specific communications with clients, ensuring stringent quality control measures and maintaining high client satisfaction.

- Warehouse Supervision: Exercise diligent oversight over incoming artwork deliveries and outgoing property for clients, collaborating closely with warehouse managers to address specific requests promptly.

- Administrative Proficiency: Demonstrate proficiency in administrative tasks, including advanced usage of Excel and Word, email correspondence, scanning, data entry, and filing.

- Logistics Coordination: Facilitate seamless logistical operations by arranging local deliveries, collections, and packing orders in collaboration with the scheduling department.

- Logistical Expertise: Leverage expertise in import/export processes, US customs regulations, and proofing air waybills and bills of lading for compliance and efficiency.

- Estimation Services: Provide accurate estimates for logistical services to new and prospective clients.

- Warehouse Oversight: Conduct daily follow-ups with the warehouse to monitor packing, inspections, inventory, and pending paperwork.

- Data Management: Execute data entry tasks proficiently, ensuring accurate transfer of data into the EOS system.

- Packing Expertise: Demonstrate a nuanced understanding of packing methods for artworks, furniture, and other valuable property to ensure their preservation during transit and storage.

- Project Management: Take charge of projects from inception to completion, including coordination with buildings/sites, planning logistics, transportation, and conducting site visits.


Preferred but Not Required:

- Interior Design and Fine Art Knowledge: Understanding of interior design principles and fine art appreciation.

- Gallery, Museum, Auction Experience: Experience within these sectors to understand unique client needs.

- Import/Export/Domestic Shipping: In-depth knowledge of import/export processes and customs procedures.


Qualifications:

- Bachelor's degree preferred

- Strong organizational and communication skills

- Proficiency in Microsoft Office Suite

- Experience in project management and logistics preferred


Join Our Team:

If you are a proactive and detail-oriented individual with a passion for project management and logistics in the art world, we invite you to apply for this exciting opportunity.

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