Trademark Paralegal/Trademark Administrative Specialist
2 weeks ago
We are seeking a highly skilled and detail-oriented Trademark Paralegal/Trademark Administrative Specialist to join our team. You will be responsible for managing trademark-related administrative tasks, coordinating with docketing vendors, and supporting the trademark team with various formalities and operations. You will bring a combination of excellent organizational skills, strong communication abilities, and the capability to work independently as well as collaboratively.
WORK LOCATION: 3 Parklane Blvd Ste West 840, Dearborn, MI
Work Schedule: A hybrid work schedule with onsite presence required 2-3 days a week.
CONTRACT LENGTH: One year
COMPENSATION: $35/hour
WHAT YOU'LL DO:
File-Keeping and Docketing Management:
- Oversee and manage day-to-day interactions with the docketing vendor, including fielding questions, solving problems, and liaising with system representatives.
- Update the Trademark Docketing Playbook as necessary.
- Manage TM Registration and Renewal Certificates: maintain physical copies and ensure they are properly stored.
- Scan and input physical certificates into the system.
- Retrieve certificates upon request.
- Handle special projects as assigned.
Reporting:
- Prepare and distribute weekly Trademark Docket Reports.
- Generate Annual Trademark Renewal and Maintenance Reports.
- Compile Quarterly TM Metrics Reports.
- Fulfill ad-hoc Anaqua report requests, such as matter-specific portfolio reviews and reporting.
- Generating TM schedules for agreements.
Formalities:
- Maintain a tracker of all documentation requests, including signatures, POAs, affidavits, etc., from the Chief Trademark Counsel.
- Support the execution of agreements (notarization, legalization, apostille) via DocuSign and/or paper copies.
- Assist with the review and execution of Powers of Attorney (notarization, legalization, apostille) as needed.
TM Team Operations:
- Manage shared documents, folders, and resources.
- Organize team meetings, including creating agendas and maintaining minutes/notes for follow-up actions.
- Support the engagement of new and existing outside counsel, including handling engagement letters, budgets, Anaqua codes, and supplier setup.
- Assist with event planning for outside counsel meetings at INTA (1-2 times per year).
- Provide other ad-hoc administrative support to the TM team as required.
WHAT YOU'LL BRING:
- Ability to work collaboratively within a team and independently as required.
- Strong attention to detail with excellent organizational skills, especially in managing physical and electronic legal files.
- Proactive approach with the ability to take ownership and responsibility for tasks, including providing status updates and ensuring timely completion.
- Effective communication skills, both verbal and written.
Experience and Education:
- Minimum of 5 years of relevant experience in trademark docketing and legal formalities.
- Experience with international documentation formalities such as legalization and apostille is preferred.
- Notary Public certification is required.
- Proficiency in DocuSign and FedEx systems.
- Advanced skills in Microsoft Office Suite (Excel, PowerPoint, and SharePoint preferred).
- Familiarity with Anaqua software is a plus.
- Preferably holds a Bachelor's degree in Legal Assistant or Paralegal Studies from an ABA-accredited university.
Fortuna operates as a staffing agency engaged in sourcing, screening, and presenting potential candidates for employment opportunities on behalf of our clients.
Fortuna was founded in 2012 by practicing professionals with more than 50 combined years of experience. Our headquarters is in McClellan, California with offices in Los Angeles and New York, and satellite offices in the Philippines and Israel. Fortuna is an active member of multiple California service agreements, including the CMAS, ITMSA (Tier 2), and CalPERS SpringFed Pool, as well as multiple municipalities and large corporation vendor pools.
Career Site: www.gofortuna.com.
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