Legal Support Specialist
2 weeks ago
Trademark Paralegal/Trademark Administrative Specialist
- Pay Rate: $35.00/hr
- Schedule: hybrid with onsite presence 2/3 days a week. 40 hours per week. Generally, no Overtime.
Job Duties include:
- File-keeping and Docketing Management
- No day-to-day docketing required
- Oversee and manage day-to-day interactions with docketing vendors, field questions, solve problems, liaise with system reps
- Update Trademark Docketing Playbook
- Responsible for TM Registration and Renewal Certificates including (a) the physical copies stored and (b) ensuring that physical certificates received are scanned and input into the system, (c) pulling certificates upon requests
- Special projects
- Reporting
- Weekly Trademark Docket Reports
- Annual Trademark Renewal and Maintenance Reports
- Quarterly TM Metrics Reports
- Ad-Hoc Anaqua Report Requests Such As:
- Matter-Specific Portfolio Reviews and Reporting
- Pulling Reports for Generating TM Schedules for Agreements
- Formalities
- Maintains tracker of all documentation requests (signatures, POAs, affidavits, etc.) from Chief Trademark Counsel
- Support Agreement execution (notarization, legalization, apostille as necessary) in DocuSign and/or paper copies
- Support Power of attorney review and execution (notarization, legalization, apostille as necessary) in DocuSign and/or paper copies
- TM Team Operations
- Manage shared documents, folders, etc.
- Maintain agendas for team meetings and minutes/notes for follow-up actions
- Support engagement of new and existing outside counsel – Engagement Letters, Budgets, Anaqua Codes, Supplier Set Up, etc.
- Support event planning for Outside Counsel Meetings at INTA (1-2x per year)
- Other ad-hoc administrative support to the TM Team
Skills:
- Ability to work as part of a team as well as independently
- Strong attention to detail
- Strong organizational skills, including organizing and maintaining physical and electronic legal files.
- Ability to take ownership and responsibility for tasks, such as following up with status updates, timely completion of tasks, etc.
- Ability to communicate clearly and concisely, both orally and in writing
Experience:
- 5 years of relevant experience in trademark docketing and legal formalities
- Experience working outside of the US on documentation formalities such as legalization and apostille is preferred
- Notary Public certification
- Familiarity with DocuSign and FedEx systems
- Advanced skills in Microsoft Office Suite
- Proficiency in Excel, PowerPoint, and SharePoint a plus
- Familiarity with Anaqua a plus
- Prefer a Bachelor's degree in Legal Assistant or Paralegal studies from an ABA accredited university
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