Benefits Specialist

4 weeks ago

Burlington, United States Planet Professional Full time

Benefits Specialist

Direct Hire

Location: Burlington, MA

Schedule: 4 days onsite, 1 day remote

*After 6 months, the schedule can transition to 3 days onsite, 2 days remote


Must Haves:

  • 3-5 years of HR/Benefits experience
  • ADP
  • Good communication skills
  • Tech Savvy
  • Experience with leaves

Preferred:

  • Non-Profit
  • Healthcare
  • Bachelor's Degree
  • FMLA


Benefits Specialist

Responsibilities:

As a Benefits Specialist, you will play a crucial role in managing employee compensation, benefits, leave and related administrative processes. Your responsibilities will include:

Administering Accounts:

  • Handling accounts payable and accounts receivable related to payroll.
  • Ensuring accurate and timely processing of employee payments.
  • Relaying all payroll questions on Timecards, Accruals, and adjustments to payroll, when necessary to employee inquiries for bi-weekly payrolls.
  • Serve as the initial contact for employee leave requests, accommodation requests, and worker's compensation claims.

Leave Management:

  • Processing leaves of absence and paid-time-off paperwork.
  • Coordinating with employees to manage their time off effectively.
  • Managing PMFLA and FMLA
  • Managing Workers Compensation
  • Conducting clear communication with employees about their premium payments to be submitted while on leave.
  • Managing the yearly open enrollment

Benefits Communication:

  • Signing up employees with their benefits
  • Helping employees with benefit queries.
  • Conducting online meetings to inform employees about emerging benefits.
  • Adjusting existing benefit plans as needed.
  • Oversee and manage all aspects of Workers Compensation. Work closely with claims adjusters and supervisors to ensure compliance with all applicable Federal/State/Local laws and company policy. Work closely with claims adjusters on closing claims in a timely manner.
  • Assist with Workers Compensation annual audits.

Compliance and Reconciliation:

  • Auditing benefit enrollment reports for accuracy.
  • Leading the benefit audits including the 401K and 403b
  • Serves as the subject matter expert for Federal and State leave programs under the general direction and guidance of HR leadership. Have a thorough understanding of state-paid family leave laws and their interplay with company benefits.
  • Oversees the return-to-work process for employees returning from extended FMLA, worker's compensation, or other leaves.
  • Facilitate other leave requests, which may include parental leaves, and accommodation requests under the ADA.
  • Maintain complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
  • Manage monthly payroll reconciliation in absence of Payroll Manager


Requirements:

  • To excel in this role, you should have:

Education: Bachelor’s degree in human resources or related field or equivalent experience.

Experience: A minimum of 3 years in the payroll and benefits department.

Knowledge: Understanding state and federal payroll rules and regulations.

  • Knowledge of ADP is essential.
  • A general understanding of payroll and accounting functions, specifically related to their interaction with Benefits.
  • Proven relationship management skills to effectively partner with employees at all levels of the organization.


Skills:

  • Meticulous and punctual.
  • Detailed oriented.
  • Excellent customer service skills with an empathetic approach
  • Excellent time management skills and ability to manage conflicting deadlines.
  • Ability to maintain a high level of confidentiality.
  • Strong initiative to follow up on pending issues
  • Proficiency in Word, Excel and PowerPoint
  • Proficiency in using HRIS (human resources information system) for tracking payroll changes and benefit deductions.
  • Efficient in ADP Payroll and ADP Reports & Analytics.

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