Office Assistant
2 months ago
Office Assistant – Downtown El Paso, TX
Join our vibrant team as an Office Assistant and become a key player of our daily operations. We are looking for a proactive, disciplined, detail-oriented individual who thrives in a quiet, calm, and supportive yet independent environment. Our office is hybrid with our team coming in and out so there are very few team members at times. The ideal candidate will play a crucial role in facilitating office operations and enhancing team efficiency by overseeing administrative tasks, coordinating activities and being present at the office. We’re excited to welcome a forward-thinking Office Assistant who is eager to learn, grow, and excel with us.
Key Qualifications:
- Associate’s Degree or similar certification in Office Administration, Accounting, Business, or similar field.
- Proven experience as an office assistant or in a similar role of at least 1 year.
- Bilingual: Fluent in both Spanish & English.
- Tech Savvy. Proficient in MS Products and Microsoft Teams.
- QuickBooks Knowledge. Must have bookkeeping experience with QBO.
- Strong organizational and planning skills.
- Excellent communication and interpersonal abilities.
- Experience with file management, both physical and electronic.
- Ability to handle confidential information with discretion.
- Must be able to pass a drug test and background checks.
Key Responsibilities:
- Client Onboarding: Assist in the onboarding process for new clients to ensure a seamless integration into our business operations.
- Administrative Order and File Management: Maintain orderliness in file management; ensure all physical and digital files are organized and easily accessible.
- Standard Operating Procedures (SOPs) and Presentations: Create and update SOPs; prepare presentations as required to support team objectives.
- Invoice Oversight: Manage and oversee the invoice process, ensuring accuracy and timely handling of all accounts payable and receivable. QBO experience preferred.
- Legal Document Filing: Place orders for necessary services and oversee the filing of legal documents in compliance with regulatory requirements.
- Microsoft Teams Coordination: Utilize Microsoft Teams to facilitate communication and document order within the team.
- Autonomy in Daily Tasks: Enjoy a high degree of independence in your daily responsibilities, allowing you to manage tasks and projects in a way that best suits your work style.
- Weekly Reporting Meetings: Participate in weekly meetings where you can present your progress and discuss new developments, ensuring alignment with team goals and providing an opportunity for feedback.
- Flexible Work Arrangements: Benefit from flexible working conditions that accommodate personal needs and promote a balanced approach to professional and personal life.
- Public Relations and Event Management: Oversee the PR calendar, coordinate public relations activities, and assist in the planning and execution of events.
- Travel Coordination: Arrange all aspects of team travel, including accommodations, transportation, and itinerary planning.
- Office Standard: Maintain the office space standard daily upon opening and closing.
What We Offer:
- A supportive and calm working environment.
- Opportunities for professional growth and development.
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