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Fundraising & Outreach Coordinator

4 months ago

Jefferson, United States Humane Society of Jefferson County Full time

Scope of Position:

The Fundraising & Outreach Coordinator is a vital member of the HSJC team and provides support to the shelter and its Board of Directors. This two-pronged full-time, exempt position assists the Executive Director, Board of Directors, and Committee Chairpersons, by planning, coordinating and/or assisting with fundraising efforts, educating students and the public on animal issues, and by creating a positive image for the organization. This role is also responsible for: planning, implementing, executing, and tracking fundraising by focusing on strategic sponsorship initiatives aimed to raise shelter awareness, support HSJC’s mission and strengthen the shelter’s market position. This position will also secure resources needed to grow and implement program activities and assist in grant writing efforts. The Coordinator role will require some nights and week-end work when necessary, and will maintain a commitment to the HSJC philosophies and policies in the performance of his/her job responsibilities and respects the dignity and welfare of all.


Responsibilities:

The Fundraising & Outreach Coordinator responsibilities include, but are not limited to:

Community Outreach

  • Support, build, and maintain a positive community image.
  • Support HSJC fundraising by soliciting sponsors for HSJC events, publications and programs including fundraising (donations, fees, contests, etc.) in public/educational activities as appropriate including use of shelter facilities.
  • Work with the Executive Director to maintain and establish partnerships with local schools (public and private) and teachers using humane education in their curriculum.

o Respond to and schedule requests for education presentations.

o Research humane education programs as needed and update curriculum.

  • Conduct education shelter tours and other on-site educational programs as directed.
  • Respond to requests and schedule use of HSJC’s Community Room according to its policy.
  • Ensure open and honest communications with the Executive Director and Board Committee Chairperson(s).

o Provide written monthly status reports of the program development and/or activity/event results to the Executive Director and Board of Directors.


Fundraising

  • Develop and coordinate fundraising efforts and support the Board of Director’s Fundraising Committee events.
  • Responsible for the creation, development, and maintenance of new sponsorship relationships, working closely with local businesses, fellow non-profit community organizations, and affiliated foundations.
  • Proactively identify potential corporate partners.

o Engage and schedule meetings to discuss sponsorship opportunities with local businesses, fellow non-profit organizations and affiliated industries, follow-up development sponsorship proposals, and communicate results and decisions to Executive Director.

  • Create sponsorship support materials, including advertising and collateral material, in partnership with the Executive Director and the Information Specialist, while maintaining consistency with brand guidelines.

o Collaborate with external/internal design and/or production firms on creative ideas and design options of sponsorship support materials.

  • In cooperation with the Executive Director, negotiate sponsorship agreements and serve as liaison with corporate partners on sponsorship implementation.
  • Responsible for all aspects of sponsorship’s financial management including coordinating sponsor invoicing and tracking of program components.

o Establish tracking mechanisms, monitor the impact of programs, and optimize as necessary.

  • Assist the Executive Director in finding, writing, tracking, and reporting on monetary grants.

Responsible To: Executive Director