Administrative Assistant
3 weeks ago
PRIMARY PURPOSE OF JOB AND CONTRIBUTION TO ORGANIZATION:
This position is responsible for supporting administrative professionals to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. The core duties and responsibilities of an Administrative Assistant revolve around supporting others. The job duties can vary widely, not just from job to job, but from day to day at the same job.
ESSENTIAL TASKS AND RESPONSIBILITIES:
The following job functions are not all-inclusive. The employee must perform other job-related tasks/responsibilities the supervisor requests. Job duties may change as required by the needs of the company.
- Answering and directing phone calls
- Organizing and scheduling appointments
- Planning meetings and taking detailed minutes if needed
- Writing and distributing email, correspondence memos, letters, faxes, and forms
- Assisting in the preparation of regularly scheduled reports
- Developing and maintaining a filing system
- Updating and maintaining office policies and procedures
- Ordering office supplies and researching new deals and suppliers
- Point of contact for staffing agencies; maintaining logs, attendance, and interviews
- Logistics support for meetings and events for both locations
- Maintaining contact lists
- Point of contact for ordering food for meetings and guest
- Point of contact for use of company van
- Providing general support to visitors
- Acting as the point of contact for internal and external clients
REQUIRED QUALIFICATIONS:
Possess and display Interroll’s Values at all times:
- Long-Term Thinking
- Committed to Excellence
- Always Respectful
- Passionate about Customers
Have a high school degree or equivalent qualification as an administrative assistant or secretary
Possess excellent oral and written communication skills
Able to organize their work using tools like MS Excel and office equipment
Have excellent time management skills
Attention to detail
Have strong organizational skills with the ability to multi-task
Promptness
Excellent customer service skills
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