Executive Assistant

1 month ago


Cary, United States Vaco Full time
Position Overview:

We are seeking a highly organized and detail-oriented Executive Assistant to support our client's executive team. In this role, you will manage calendars, coordinate travel, handle expense reporting, and assist in the creation of reports and dashboards. The ideal candidate will be proactive, efficient, and capable of managing competing priorities in a fast-paced environment.

Key Responsibilities:

  • Calendar Management: Coordinate and manage complex schedules for multiple executives, ensuring seamless day-to-day operations.
  • Travel Coordination: Plan and book domestic and international travel, including flights, hotels, and ground transportation.
  • Expense Reporting: Prepare, audit, and submit expense reports in accordance with company policies and deadlines.
  • Report & Dashboard Creation: Assist with preparing presentations, reports, and dashboards to support executive decision-making.
  • Meeting Support: Organize and prepare for meetings, including scheduling, agenda creation, and taking detailed notes as needed.
  • Communication Liaison: Serve as a primary point of contact between executives and internal/external stakeholders.
  • Administrative Tasks: Handle correspondence, filing, document preparation, and other administrative duties as needed.

Qualifications:

  • 5+ years of experience as an Executive Assistant supporting senior leaders or executives.
  • Strong organizational and time management skills with the ability to prioritize effectively.
  • Working knowledge of Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and Concur.
  • Exceptional communication and interpersonal skills, with a high degree of professionalism.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Strong problem-solving skills and a proactive mindset.
  • Experience managing multiple priorities in a fast-paced environment.

Preferred Qualifications:

  • Familiarity with travel booking systems and expense management software.
  • Experience with data visualization tools (e.g., Power BI, Excel dashboards) is a plus.


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