Human Resources Assistant

1 week ago

Aurora, United States MagickWoods Limited Full time

Join the dynamic team at MagickWoods as an HR Assistant and dive into an exciting world of talent acquisition and employee engagement In this pivotal role, you'll be at the forefront of our recruitment efforts, crafting innovative strategies to attract top talent. Beyond recruitment, you'll play a vital role in shaping the employee experience by overseeing payroll, benefits, and compliance activities. This is your chance to make a significant impact in a collaborative environment where your ideas and contributions are valued.


DUTIES AND RESPONSIBILITIES:


The HR Assistant will provide essential support to the plant site as part of the HR team. In this position, the HR Assistant will help manage the daily administration of HR programs, projects, and strategies. Primary role responsibilities include a diverse range of duties:


Recruitment & Onboarding:

• Sources candidates through walk-ins, referrals, and other avenues to staff production roles. 

• Updates and maintains internal and external job postings, opens requisition in ADP, works with online job boards to post jobs.  

• Reviews resumes, coordinates and schedules interviews, assists with travel arrangements for candidates, pre-screens and provides hiring recommendations.

• Creates offer letters, conducts background and drug testing, generates new hire paperwork, and ensures IT and payroll are setup.

• Conducts new hire orientation, creates orientations schedule, reviews benefits, employee handbook, and writes welcome announcements. 

• Develop and maintain relationships with external agencies, vendors, colleges, and other sources to source high-quality candidates.


Employee Relations

• Process complaints regarding policy violations and conduct necessary investigations.

• Coordinate open enrollment, changes, and training for employee benefits programs.

• Provides support to employees in HR-related topics such as leaves, compensation, attendance points, corrective actions, and policy inquiries.

• Promote HR programs related to engagement and recognition to include supporting with appreciation events, corporate social responsibility activities, companywide team building.

• Process and administer all STD, LTD, FMLA, and Workers Compensation claims.


HR Operations:

• Support all regulatory and required audits with 401k, health insurance benefits, payroll, and vacation accruals.

• Maintain daily, weekly, and monthly reports regarding labor hours, turnover, insurance cost analysis, headcount, and overtime.

• Policy, Benefits, and Leave Administration

• Assist with all compliance filings and required audits.

• Maintain and update employment data with ADP.


QUALIFICATIONS: 

• Associate’s degree or equivalent, two to three years related experience, or equivalent combination of education and experience.

• Bilingual in Spanish is preferred 

• Strong organizational, problem-solving, and analytical skills.

• Ability to manage priorities and workflow.

• Ability to work independently and as a member of various teams and committees.

• Proficient on ADP a plus.

• Proven ability to handle multiple projects and meet deadlines.

• Strong interpersonal skills.

• Ability to prepare reports and business correspondence.  

• Ability to deal effectively with a diversity of individuals at all organizational levels.

• Good judgement with the ability to make timely and sound decisions.

• Creative, flexible, and innovative team player.

• Commitment to excellence and high standards.

• Excellent written and verbal communication skills.

• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

• Ability to effectively communicate with people at all levels and from various backgrounds.


The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


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