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Administrative Assistant
3 months ago
IDR is seeking an Administrative Assistant to join one of our top medical sales clients. Please note, this role is onsite in El Segundo, CA and a contract position. If you are looking for an opportunity to join a large organization and work within an ever-growing team-oriented culture, please apply today This opportunity won't be open for long
Responsibilities:
- Provides a wide range of administrative services including scheduling meetings, calendar management, purchase requisitions and invoice approvals.
- Acts as a liaison, connecting sales employees to internal departments.
- Understanding of company capabilities, policies, procedures and services; effectively communicates all offerings to the sales force and management.
- Facilitate onboarding and transition requests in alignment with management directives.
- Directs internal and external customer problems to the appropriate person/department for resolution; closing the loop with requestor to ensure needs are meet.
- Coordinates and manages convention meeting request including: check request, exhibit property, and equipment.
- Provides field sales assistance as it relates to customer accounts, quotes, promotions and corporate initiatives.
- On an ad hoc basis creates, maintains and distributes sales and bookings reports.
- Sample inventory management.
- Knowledge of expense report processing and AMEX reconciliation in accordance with corporate Travel and Expense Policy.
- Coordinates KSEA Technology Center visits and other customer reference sites.
- Maintains region files; ensuring directories, job aids and templates are accurate.
- Travel: up to 10% travel during the year.
Qualifications:
- A minimum education level of a High School Diploma
- 1-3 years of experience in an administrative support role
- Candidate must be customer-centric, enthusiastic, and self-motivated
- Proficiency in Microsoft Office Suite
- Strong verbal and written communication skills
- Possess exceptional organizational skills and manages competing priorities
- Prior experience using SAP is highly desirable
- College graduate (Associates Degree) highly desirable
- Experience supporting Sales Executives highly desirable
What's in it for the Administrative Assistant?
- Medical, dental, and vision insurance
- Join a dynamic, growing company
- Work in a team-oriented environment with growth opportunity
- Much, much more
Why IDR?
- 20+ Years of Proven Industry Experience in 4 major markets
- Employee Stock Ownership Program
- Dedicated Engagement Manager who is committed to you and your success
- Medical, Dental, Vision, and Life Insurance
- ClearlyRated’s Best of Staffing® Client and Talent Award winner 10 years in a row
