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Senior Project Manager, Post Fire Recovery

4 months ago

Santa Fe, United States AC Disaster Consulting Full time
Introduction:

We are a leading, national consulting firm that provides compassionate, full-spectrum emergency management services including planning and preparedness, response, recovery, and mitigation services to the public and private sectors before, during and after a natural disaster or catastrophic event.

Our mission is to provide compassionate consulting services to local, state, federal, and industry clients, active in disaster response, recovery, and preparedness. We will be on time, on target, and on budget with the services aligned to the evolving threats and hazards facing our nation.

The position will be guided by ACDC's Corporate Values Platform in all activities.

Position Summary:

  • Job Title: Senior Project Manager
  • Full Time or Part Time: Full Time
  • Temporary/Seasonal/Regular: Regular
  • Compensation: $125k-140k
  • Travel/Location: Must be available to be on site in NM or at designated site as often as needed/Remote when available

Benefits Summary:

  • Medical, Vision, and Dental Insurance
  • Short-Term Disability/Voluntary Long-Term Disability
  • 401(k) Account with Company Match
  • Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals
  • Paid Parental Leave
  • Training and Professional Development Opportunities
  • Wellness Benefits/Allowance
  • Corporate Computer
  • Time off to Volunteer
  • Cell Phone Allowance

Mission of Role/Position Summary:

We are seeking a highly qualified and experienced Project Manager to join our team for a post-fire recovery project in the Santa Fe National Forest. As the Project Manager, you will be responsible for coordinating and managing various project components, ensuring timely and successful completion of deliverables, and providing effective project management services. This is a critical role in facilitating the integrated response and recovery approach following the Hermits Peak/Calf Canyon wildfire.

Tasks, Duties, and Responsibilities:

Reasonable accommodation will be made to enable individuals with disabilities to perform the following essential functions:

  • Manage critical portions of projects and ensure all aspects of a project are completed as outlined in the contract scope of work and timeline
  • Maintain currency of and compliance with applicable state and federal policies, procedures, and guidance documents for applicable roles.
  • Identify potential impacts/implications of policy changes to Federal/State/local programs and provide briefings as required.
  • During a disaster, you may be called into the field to support or co-lead relief efforts or assist with organizing responses to support advanced roles in emergency situations and/or activations
  • Schedule and facilitate up to 36 bi-weekly project and planning team planning meetings, including drafting agendas and documenting meeting minutes.
  • Prepare up to 36 bi-weekly project briefings to the ranger, providing updates on project status, milestones, and significant developments.
  • Develop and submit monthly reports of project plans, status, and schedules, including presentation and discussion of program priorities, accomplishments, risk management, and problem areas.
  • Collect and document data on project progress and develop regular progress reports, including budget and accomplishments tracking for partnership agreements, contracts, and district projects.
  • Draft program and project management documents as needed, including project plans and requirements.
  • Develop and manage project schedules, ensuring task completion according to the schedule and keeping it current on a weekly basis.
  • Coordinate with district personnel to manage project schedules, track milestones and accomplishments, and assist with administration of contracts and/or agreements.
  • Provide assistance in the development of acquisition packages and ensure compliance with contract requirements
  • Collaborate with the Contracting Officer's Representative (COR) and Forest Service personnel to address any contractual issues and proactively communicate potential concerns.
  • Maintain/pursue ongoing knowledge, certifications, and subject matter expertise as appropriate.
  • Perform other duties as assigned.

Knowledge, Skills, and Abilities:

  • Strong desire to help people
  • Ability to effectively communicate both verbally and written
  • Strong interpersonal skills, with the ability to effectively collaborate with diverse stakeholders
  • Ability to maintain confidentiality with sensitive customer and internal information
  • Capable of multi-tasking when necessary
  • Ability to develop Disaster Recovery Frameworks for clients as requested
  • Ability to make project management decisions based on analytical skills.
  • Strong knowledge of post fire recovery operations.
  • Strong knowledge and understanding of project management principles, methodologies, and best practices
  • Ability to work across multiple functions and divisions on various projects
  • Ability to train others and lead projects and/or programs with senior leadership oversight
  • Ability to create and maintain relationships with a variety of public and private sector clients
  • Excellent critical thinking, strategic planning, and problem-solving skills
  • Highly organized
  • Detail-oriented
  • Strong time management skills
  • Ability to remain flexible and adapt quickly to changes in roles, responsibilities, priorities and projects
  • Ability to work independently with minimal direction

Supervisory Responsibilities:

This role may have lead responsibilities within projects or small teams depending on function with senior level support.

Expected Hours of Work:

Schedule may vary. Work on evenings and weekends may be required. Dependability and punctuality are paramount.

Physical Demands:

  • Mobility required on-site with clients
  • Sitting or standing for hours at a time
  • Ability to work at a computer for extended periods of time if needed
  • Ability to lift up to 30 lbs. repetitively throughout the day and as needed

Working Environment:

  • Emergency management consultants may work in an office or home environment or be deployed to the field which may require working outdoors in adverse weather conditions
  • Work may be on-site with clients ex: EOC, hospital, debris sites or local government buildings
  • All AC Disaster Consulting (ACDC) positions are remote work site positions with the home location agreed upon at time of hire
  • If the remote work site locations change, ACDC Human Resources must be made aware, and leadership needs to approve any site changes for business registration and payroll tax purposes

Requirements

Experience/Education Required:

  • 5+ years' customer service experience
  • Project Management Professional (PMP) certification or similar
  • Minimum of 5 years of experience managing projects
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
  • Proficiency in drafting project plans, progress reports, and other project management documents.
  • Experience in coordinating and facilitating meetings, including agenda development and meeting minutes.
  • Ability to analyze project data, track progress, and identify areas for improvement.

Experience/Education Preferred:

  • A Bachelor's degree in a relevant field is required. Years of experience may substitute for the education requirement on a year for year basis, in addition to the minimum requirements
  • 5+ years Project management Experience managing post-fire recovery or natural resource management context.
  • 8+ years' experience in emergency management
  • Knowledge of the Santa Fe National Forest and the post-fire recovery context is a plus.
  • 2+ years' post fire recovery experience.
  • 2+ years' experience with federal contracting processes and regulations is preferred
  • 5+ years of recovery and response programs including FEMA (Federal Emergency Management Agency) Public Assistance
  • Business development/client management experience
  • Proficient with Salesforce
  • Applicable Certifications:
    • Certified Emergency Manager (CEM)

Travel Requirements:

  • Up to 50% travel is expected for this position
  • Must be willing to travel and deploy to client sites for extended periods of time

Additional Qualifications:

  • Must be 18 years of age or older
  • Eligibility to work in the United States without employer sponsored visa is required. We are not able to employ those located outside of the US
  • Must pass company and any applicable client background check and reference check upon offer of employment

Benefits

Temporary positions are not benefits eligible except where required by law. Regular status positions will receive these benefits:

  • Medical, Vision, and Dental Insurance
  • Short-Term Disability/Voluntary Long-Term Disability
  • 401(k) Account with Company Match
  • Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals
  • Paid Parental Leave
  • Training and Professional Development Opportunities
  • Wellness Benefits/Allowance
  • Corporate Computer
  • Time off to Volunteer
  • Cell Phone Allowance

EEO Statement

AC Disaster Consulting is an Equal Opportunity Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

 This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AC Disaster Consulting will not tolerate discrimination or harassment based on any protected characteristic.

Please redact or remove information that identifies applicant's age, date of birth, or dates of attendance at (or graduation from) an educational institution from the resume or other application documents prior to submitting the application.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodation by contacting AC Disaster Consulting Human Resources team at hr@acdisaster.com.

We use E-Verify for all candidates who are offered and accept a position with us. Please visit this link to the E-Verify Website and this link to view the E-Verify rights poster to understand your rights in this process.