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Firm Administrator

4 months ago

Scottsdale, United States Provident Law® Full time

Administrator Job Description


About us

Provident Law® is an AV rated boutique law firm located in Scottsdale, AZ. We are professional, team oriented, and our goal is to is to bring peace to our clients through excellent legal representation.


Our work environment includes:

• Modern office setting located on the Westin Kierland Golf Course near the Kierland Mall. Office includes secure, covered parking and full gym and locker room with showers.


Operations

• The Administrator is responsible for the management of the office. The Administrator is a key member of the leadership team who participates in strategic planning, manages all aspects of day-to-day operations; and understands the critical role they play in the success of the firm.

• Provide leadership in promoting and maintaining firm culture by example and regular communication with staff and attorneys.

• In partnership with Managing Attorney, develop and administer policies and procedures to achieve firm objectives and maintain firm culture and values.


Human Resources

• In partnership with the Managing Attorney, lead firm-wide efforts to recruit and hire the highest quality employees available in the marketplace.

• Provide orientation and training, supervise, evaluate performance, administer discipline, and terminate employees.

• Develop onboarding procedures for new hires, including training of new employees, both attorneys and staff.

• Determine workflow and coverage needs for non-exempt staff, including coordinating efforts to ensure cross-training of non-exempt support staff. Evaluate personnel needs for future growth.

• Monitor staff PTO and work hours.

• Develop, maintain, update, and stay abreast of changes necessary to maintain the firm’s Employee Handbook current with all Federal, state and local laws.

• Work with administrative staff and Managing Attorney in spearheading firm social events.

• Work with Managing Attorney and insurance broker to administer employee benefits programs, including 401k, health/dental/vision insurance, etc. Conduct open enrollment meetings and ensure employees are properly enrolled in selected benefit plans.

• Conduct annual reviews for all non-attorney staff.


Marketing

• Oversee the Marketing Director and general marketing strategies of the firm, to ensure the firm has identified opportunities to market the firm in the most positive light possible. Oversee and support the Marketing Director with client development and marketing efforts of individual attorneys with the firm.

• In partnership with Marketing Director and Managing Attorney, develop firm wide marketing strategy to align with firm cultures and values.

• Oversee the Marketing Director’s requirement to identify key KPIs to evaluate effectiveness of firm’s marketing efforts. Provide feedback, insight and recommendations to Marketing Director and Managing Attorney.

• Provide assistance to the Marketing Director and Managing Attorney and other attorneys in the firm with firm-sponsored events and meetings, as needed.


Information Technology

• Oversee the firm’s IT technician and assist the IT vendor with computer troubleshooting.

• Arrange for replacement of defective PC’s and advising IT vendor of ongoing computer issues.

• In partnership with the Managing Attorney and the firm’s IT technician, evaluate and deploy technology designed to streamline operations and optimize efficiency.


Accounting/Finance

• Process payroll through third-party payroll vendor.

• Oversee monthly billing for firm.

• Process all accounts payable for firm as required to maintain excellent credit rating with vendors.

• Effectively manage accounts receivable to optimize monthly cash flow.

• Maintain all bank accounts, including operating, trust, and credit card accounts. Maintain sufficient balances to ensure the firm’s obligations are met. Produce monthly reconciliations of all accounts.


Facilities

• Oversee and maintain office space, coordinating repairs with building management as necessary.

• Oversee on-site and off-site filing storage.

• Assist with office space planning and the management of facilities projects as necessary.

• Monitor and review office lease.


Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Health insurance

• Paid time off


Schedule:

• Monday to Friday


Ability to Commute:

• Scottsdale, AZ 85254 (Required)


Work Location: In person.