Legal Secretary

2 weeks ago


Los Angeles, United States Lexitas Legal Talent Outsourcing Full time

Our Client, a Prestigious National Company is seeking a Litigation Legal Secretary.


Job Responsibilities:

• Provide attorneys with secretarial and administrative assistance, prepare correspondence and legal documents such as summonses, complaints, motions, responses, discovery, and subpoenas for attorney review.

• Maintain calendaring system and assist attorneys in all aspects of case handling from inception of case through trial preparation.

• Open, organize and maintain up to date filing on all legal documents and case files (electronic & paper)

• Close, maintain and organize “closed” legal files and prepare same for off-site storage shipments and logs

• Process vendor invoices; make travel arrangements and submit expense reports for attorneys

• Enter attorney’s daily billable time and run data reports in Sage Timeslips Program

• Maintain Sage TimeSlips program with IT support

• Upload attorney prepared narrative case budgets in T360 (TyMetrix) System, monitor funds remaining

• Generate monthly invoices for all legal cases in Sage Timeslips

• Submit monthly invoices to T360 for payment

• Enter invoice payments into Sage Timeslips program

• Work effectively as a team with major claims litigation office.

• Interface with management, facilities and technology personnel.


Skills required-

Verbal and written communication skills, attention to detail, and interpersonal skills.

• Ability to work independently and manage time effectively.

• Basic knowledge of legal court procedures,

• Ability to navigate and effectively manage litigation office files and case management systems.

• Expertise in the Microsoft Office 2010 suite of programs with proficient knowledge of Excel and Adobe.

• Knowledge of legal professional service organizations and legal secretarial and administrative practices and functions.

• Ability to maintain professionalism under pressure.

• Ability to converse in a professional manner with clients, claims, opposing counsel and experts.

• Knowledge of both the Federal and State court systems throughout the counties and state and familiarity with court rules and e-filings.


Tenure – Seasoned legal secretary experience with minimum of 3 to 5+ years of experience required.

CA-Los Angeles – Hybrid Schedule - In-Office 3/Work at Home 2 days

Start Date: 06/17/2024

Hours to be worked – Flexible but 8:30 am to 5:30 Preferred

End Date: 12/16/2024

Hourly pay rate is $33.00-$38.00+ per hour DOE.


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