Assistant Bilingual Office Manage

4 weeks ago

Addison, United States Home Improvement Systems Full time

Home Improvement Systems, Inc is a locally owned and operated small business dedicated to providing exceptional heating, ventilation, and air conditioning (HVAC) services to residential and small commercial customers. With a focus on quality workmanship, customer satisfaction, and energy efficiency, we strive to be the go-to HVAC solution provider in our community.


Job Description:


We are currently seeking a highly organized and bilingual (English/Spanish) individual to join our team as an Assistant Bilingual Office Manager. The successful candidate will play a key role in supporting the smooth operation of our office and ensuring effective communication between our English and Spanish-speaking clients and staff.


Responsibilities:


Assist the Office Manager in daily administrative tasks and office operations

Serve as a liaison between English and Spanish-speaking clients and staff members

Translate documents, emails, and other communications as needed

Answer phone calls and respond to inquiries in both English and Spanish

Schedule appointments and meetings, and manage calendars for staff

Assist with invoicing, and other financial tasks

Maintain office supplies inventory and place orders as needed

Coordinate travel arrangements and accommodations for staff members

Assist in organizing meetings, and conferences

Perform general clerical duties, such as filing, scanning, and data entry

Other duties as assigned by the Office Manager

Requirements:


Fluency in both English and Spanish (written and verbal) is required

Previous experience in an office administration or assistant role preferred

Strong communication and interpersonal skills

Excellent organizational and multitasking abilities

Proficiency in Microsoft Office and other relevant software

Ability to work independently and as part of a team

Attention to detail and accuracy

Bachelor’s degree in business administration or related field preferred

If you are a motivated and bilingual individual with a passion for office administration, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter detailing your qualifications and why you would be a great fit for this role.


Job Type: Full-time

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